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Administrative Assistant I

Stevens Neuroimaging and Informatics Institute Los Angeles, California

The USC Stevens Neuroimaging and Informatics Institute is a high-tech neuroimaging research facility located at the USC Health Sciences Campus. We are seeking and administrative assistant to provide a wide variety of administrative support to faculty and staff in the institute.

Essential Functions:

•           Serves as internal resource to faculty, administrators, staff or students on departmental and university procedures. Researches information, as requested, and relays official interpretations. Maintains currency on revisions to department, school, and/or university policies and procedures.

•           Responds to inquiries and requests for information requiring knowledge of departmental and university policies and procedures.

•           Ensures confidentiality and controls access to sensitive information such as faculty or staff personnel files.

•           Composes and produces a variety of business correspondence, reports and related materials or guides the work of other staff who produce these materials.

•           Edit documents produced by others.

•           Researches and gathers data for departmental reports. Conducts preliminary analysis of data. Recommends report content and format to display findings most effectively.

•            Coordinates the preparation, development and production of major documents, such as proposals, manuscripts, accreditation reviews. Coordinates efforts or contributions of multiple staff and/or faculty.

•           Oversees office operations. Implements changes or enhancements to procedures to improve productivity, efficiency and service.

•           Assists in maintaining office equipment, purchases, processing reimbursements, and other business transactions as needed.


•             Able to work in a team environment and freely exchange ideas

•             Strong organizational and project management skills with the ability to initiate own work and use good judgment with minimal supervision

•             Ability to handle confidential information with discretion

•             Ability to perform detail oriented work with high degree of accuracy

•             Must be able to work and gather requirements independently

•             Bachelor’s degree

•             Demonstrated working knowledge of Microsoft Office Suite.

•             A minimum of 2 years’ experience working in higher education/university setting; USC experience is highly preferred.

Minimum education : Associate's degree, Combined experience/education as substitute for minimum education
Minimum experience: 2 years
Minimum field of expertise: Secretarial or specialized clerical, including some administrative

REQ20048687 Posted Date: 11/06/2017 - Thru date - 12/8/2017

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