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Administrative Budget Assistant/Technician

Leonard Davis School of Gerontology Los Angeles, California

The University of Southern California (USC), founded in 1880, is located in the heart of downtown Los Angeles and is the largest private employer in the City of Los Angeles. USC is consistently ranked among the nation’s most prestigious universities, and the USC Leonard Davis School of Gerontology features one of the world’s best degree and research programs in gerontology. The USC Leonard Davis School has an international reputation as a hub of aging research and, with additional strong programs throughout the university, leads the way in defining and advancing the field of gerontology.

The USC Family Caregiver Support Center is seeking an Administrative Budget Assistant to join our team!

This is a full-time hourly position that will require substantial commitment and flexibility. Work schedule varies from 8:30 A.M. to 6:00 P.M, Monday through Friday with some weekends as needed. This position will work remotely with occasional travel to campus as needed. A valid state driver’s license and reliable transportation are required.

The Administrative Budget Assistant will provide support with all financial activities related to the center. As part of the administrative team, the Administrative Budget Assistant will assist with processing outgoing/incoming payments on behalf of the center. The candidate will also prepare reimbursement reports and ensure expenditures are aligned with contract/grant budgets, monitor subcontracts with other agencies, and act as a community liaison.       

Job responsibilities will include but are not limited to processing purchase orders, invoices, check requests, budget preparation, financial projections, monitoring payroll activity, reconciling expenditures, preparing vendor contracts, and producing financial reports.   

Our Ideal Candidate:

•           Will possess a bachelor’s degree

•           Is proficient in Microsoft Excel

•           Has previous experience working with sponsored projects

•           Is highly organized and able to multitask 

•           Has great customer service skills  

•           Bilingual (any language) preferred

Benefits include a competitive salary, a rich array of USC benefits including healthcare (including dental and vision), 403(b), tuition reimbursement, national holidays, paid vacation, and more. This is a full-time hourly position that will require substantial commitment and flexibility.

This position is funded grant funded. Accordingly, this position is contingent upon receipt of the necessary funding from this or any subsequent grant to continue employment.  ​

USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance.

If you are interested, please submit your application and include a cover letter and resume with references. Thank you for your interest!

Minimum Education: Associate's degree, Combined experience/education as substitute for minimum education Minimum Experience: 3 years Minimum Field of Expertise: Secretarial, clerical or administrative experience including some budget, financial or payroll experience.

REQ20105024 Posted Date: 11/10/2021

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