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Keck Medicine of USC

Keck Medicine of USC is one of only two university-based medical systems in the Los Angeles area. Its internationally renowned physicians and scientists provide world-class patient care at Keck Hospital of USC, USC Norris Cancer Hospital, USC Verdugo Hills Hospital and more than 80 outpatient clinics in Los Angeles, Orange, Kern, Tulare and Ventura counties.

Keck Medical Center was ranked No. 16 on U.S. News & World Report’s 2019-20 Best Hospital Honor Roll and among the top 3 hospitals in Los Angeles and top 5 in California. The hospital also ranked in the top 4 in urology (tie); top 10 in geriatrics; top 15 in ophthalmology, cardiology & heart surgery, gastroenterology & GI surgery and nephrology; top 20 in neurology & neurosurgery; top 25 in cancer; and top 35 in pulmonology & lung surgery.

Administrative Secretary - Occupational Therapy - Full Time 8 Hour Days (Non-Exempt) (Non-Union)

Occupational Therapy Hospital Los Angeles, California

To provide and to assist with the coordination of daily operations for administrative functions of the Physical, Occupational, and Speech Therapy departments.  To support the Director of Rehabilitation Therapy and Clinical Supervisors.

The Secretary works closely with the Director of Rehabilitation Therapy and the Therapy Clinical Supervisors. Handles confidential information.  Responsible for composition, typing, proofing, and appropriate disseminating of a variety of materials e.g. correspondence, memos, reports.   Preparation of special meetings, agendas and minutes.  Schedules meetings and appointments for the Director of Rehabilitation Therapy, and supervisors.  Prepares statistical reports.  Handles incoming and outgoing telephone calls.  Establishes and maintains courteous cooperative service-oriented relationships with patients, the public and other members of the healthcare team.  Demonstrates effective problem solving skills.  Coordinates workload and supervises other secretaries as appropriate.  Performs other duties and special projects, as assigned.

Coordinates and integrates department services on intradepartmental, interdepartmental, and hospital wide levels. Plans for provision of services through provision of appropriate levels of qualified, competent staff.  Policies and procedures are in place to support scope of practice.

Outpatient therapy services: Provides scheduling coordination for Rehabilitation Services.  Completes patient intake, verifies insurance and authorization, and schedules appointments for the following programs/services:  Physical Therapy, Occupational Therapy, Speech Therapy.  Completes all necessary processes to ensure timely billing for services.    Maintains patient data base and works closely with the USCUH Business office.  Prepares patients records and maintains them.  Prepares daily and monthly outpatient reports and routes them to the appropriate internal and external departments.

Must have high-level computer skills including Word and Excel.


Minimum Education: • High School graduate or equivalent. Minimum Experience/Knowledge: • Two years of executive secretarial experience preferred in a hospital setting or medical practice. Supervisory experience desirable. Required License/Certification: • Fire and Safety Certification. If employee does not have card upon hire one must be obtained within 30 days of hire and maintained by renewal before expiration date.


REQ20090739 Posted Date: 09/08/2020

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