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Assistant Director, Spirit Programs

Student Affairs Los Angeles, California

Appointment: Full–Time, beginning August 2022

The Spirit of Troy’s mission is to provide the University of Southern California with some of the finest spirit organizations in the country, including the Trojan Marching Band, USC Song Program, USC Spirit Leaders, and Mascots. These groups each offer unique support to the University through a unified endeavor of student engagement. The program provides its members with the opportunity to perform music, dance, and stunt choreography, and the ability to develop their individual artistic expression through the vehicle of the ensemble at athletic contests, various University functions, concerts, and ceremonies throughout the calendar year. It is also the function and mission of The Spirit of Troy to be the main vehicle for, and conservators of, school traditions and spirit. The USC Song Program, USC Spirit Leaders, and Mascots report through the Trojan Marching Band (TMB) to the Vice President of Student Affairs.

The Assistant Director for Spirit Programs (ADSP) will directly oversee the USC Song Program, USC Spirit Leaders, and Mascots. The ADSP will be the direct supervisor of the Spirit Advisors, Dance Coach/Choreographer, Stunt Choreographer, and any Resource/Seasonal/Temporary employees brought in to assist these programs. The ADSP will work in conjunction with the Director of the TMB to manage the finances and operations of the groups under its purview, as well as the training and development of the student leaders from these organizations. Additionally, the ADSP will be responsible for the development and implementation of full program policies and ensure they are in compliance with University rules and regulations. The ADSP will also oversee the Student Advocates, a group of Teaching Assistants that serve to aid students in accessing University resources (such as the office of equity, equal opportunity, and Title IX, counseling services, food pantry, etc.) and working as an intermediary for interpersonal conflict between student participants. The ADSP will also oversee the TMB Tutoring program and will serve as the primary liaison to university faculty for the implementation of test proctoring and excuse letters. The ADSP will foster collaborative relationships with these offices and provide advocacy when needed. A successful candidate in this position should have a strong background in collegiate-level student affairs (in particular student leadership) and a background in cheer/dance or marching band.

The ADSP will work alongside the other professional and student office staff for the successful implementation of all The Spirit of Troy affairs. The ADSP will attend all staff meetings and will act on behalf of The Spirit of Troy at the Band Director’s request. The ADSP will serve on committees as needed or as deemed appropriate by the Director. The administrative duties of the ADSP are carried out during the 40-hour workweek in addition to participation in certain band events in the evenings and on weekends as deemed by the Director or necessitated by The Spirit of Troy program.

Job Description:

  • Supervision and Management of Spirit Advisors, Dance Coach/Choreographer, Stunt Choreographer, Resource/Seasonal/Temporary employees, and Student Advocates
  • Oversee the TMB Tutors and coordinate program academic affairs
  • Work with Director to manage Finances and Operations of USC Song Program, USC Spirit Leaders, and Mascots
  • Process Payment and serve as primary liaison to Asman and Associates, LLC (Owners, USC Mascot Traveler)
  • Oversee the editing and annual upkeep of the TMB Handbook
  • Develop and Implement Program Student Policies and Procedures
  • Ensure Policy Compliance with University Rules and Regulations
  • Coordinate Student Leadership training with corresponding university offices and departments
  • Work with Director and fellow staff to develop and implement Student Leader training camp curriculum

  • Serve on university committees as necessitated by the program

Preferred qualifications: and abilities:

  • Experience supervising professional and student staff
  • Budget, finance, procurement, reconciliation experience utilizing Workday or SAP Concur
  • Curriculum development in student leadership
  • Experience drafting and maintaining student policies
  • Experience in working with students through interpersonal conflict
  • Great communication skills

Certain activities are contingent upon the current semester. The semester-specific duties can include, but aren’t limited to:

Fall Semester:

  • Assist in the planning and execution of High School Band Day or similar outreach
  • Attend all home football games
  • Attend full-band trips (Weekender, Notre Dame, Post-Season Championship, and Bowl Games)
  • Attend class trips as deemed necessary by the Director

Spring Semester:

  • Implement New Student Leader Training
  • Assist in the recruitment and auditions of student members
  • Attend Home Athletic events as booked by the ADSP or Director

Summer Months:

  • Assist with Summer Performances
  • Attend all Orientation/Recruitment Events
  • Assist with the implementation and development of Leadership Camp

The ideal candidate will exhibit a commitment to creative output, possess excellent communications skills, and demonstrate highly advanced organizational skills to maintain a broad spectrum of projects, tasks, and relationships. They will be responsible for budget management, marketing, and communications including but not limited to website development and maintenance and other digital communications, personnel administration, and volunteer management.

The preferred qualifications for this position include a doctorate degree, five years (minimum) of successful student personnel administration, education, counseling, or related field, analysis, assessment/evaluation, and budget control.

Time commitment:

  • 40 Administrative hours/week
  • Night and Weekend Work
  • Athletic Events
  • Travel

Pay: TBD

Minimum Education: Master's degree Combined experience/education as substitute for minimum education Minimum Experience: 3 years Minimum Field of Expertise: Student personnel administration with supervisory experience

REQ20121763 Posted Date: 08/14/2022

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