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Contracts & Grants Administrator II (Contracts and Grants Subaward Officer)

Department of Contracts and Grants Los Angeles, California

The Department of Contracts and Grants is seeking a Contracts and Grants
Administrator II
(Contracts and Grants Subaward Officer) to join its team at the University Park Campus location (Credit Union Building). The Contract & Grant Officer interacts with faculty, University offices and external funding agencies to facilitate the exchange of information and provide services associated with pre and post-award administration of contracts and grants to assigned departments.

The Department of Contracts and Grants (DCG) supports USC’s investigators
from proposal development to award closeout, ensuring that our grants and
contracts are consistent with university standards for academic freedom,
research ethics and fiscal responsibility.


  • Bachelor’s Degree or combined experience/education as substitute for minimum education.
  • Minimum of 2 years of experience with Contracts and Grants Administration  
  • Experience with interpretation of policies, analyses, and trends
  • Experience composing complex research contracts and related agreements
  • Demonstrated experience coordinating complex projects
  • Typically possesses 3 years of experience with Contracts and Grants Administration
  • Must be able to understand and apply University policies and procedures.
  • Must be able to maintain confidentiality and handle sensitive information. 
  • Demonstrated ability to work independently and in a team environment.
  • Demonstrated ability to exercise initiative and perform well under pressure with minimal supervision.
  • Demonstrated experience working in a multi-task environment, taking direction from multiple staff with minimal supervision.
  • Demonstrated ability to maintain a high attention to detail and quality of work
  • Strong written and communication skills.
  • Demonstrated strong personal mastery, including ethics, interpersonal skills, and engage in continuous learning.

Job Accountabilities:

  • Prepares, negotiates, and administers subawards.
  • Follows through with agencies for award and funding. Negotiates awards, establishes account numbers, and coordinates award documents.
  • Composes complex research contracts and other related agreements.
  • Provides a range of post-award administrative support including expenditure approvals and allowability and reporting requirement information. Coordinates the submission of notices and request to sponsors. Coordinates the submission of interim reports, and reviews and approves closeout documents.
  • Reviews and recommends for approval proposals for research, training and public service projects.
  • Acts as the University's official representative to sponsoring agencies.
  • Coordinates administration of unusually complex projects such as national research centers, oversees projects, and program projects
  • Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time. Performs other duties as assigned or requested. The university reserves the right to add or change duties at any time.

Preferred Qualifications

  • Bachelor’s Degree
  • 3 years of Contracts and Grants Administration experience
  • Knowledge of University policies and procedures

Minimum Education: Related undergraduate study, Combined experience/education as substitute for minimum education
Minimum Experience: 2 years, Combined education/experience as substitute for minimum experience
Minimum Field of Expertise: Contracts and Grants Administration

REQ20042969 Posted Date: 04/20/2017

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