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Contracts and Grants Administrator III

Department of Contracts and Grants Los Angeles, California

The Department of Contracts and Grants is seeking a Principal Contracts and Grants Officer (Contracts and Grants Admin III) to join its team at the University Park Campus location (Credit Union Building). The Principal Contracts and Grants Officer acts as the principal administrator and team leader for contacts and grants. The successful candidate will be responsible for interfacing with faculty, University offices and external funding agencies to facilitate the exchange of information and to provide expert technical and administrative services associated with pre and post-aware administration of contracts and grants to assigned department(s).  

The Department of Contracts and Grants (DCG) supports USC’s investigators from proposal development to award closeout, ensuring that our grants and contracts are consistent with university standards for academic freedom, research ethics and fiscal responsibility.


· Bachelor’s Degree or combined experience/education as substitute for minimum education.

· Must possess a minimum of 3 years of experience with Contracts and Grants Administration  

· Must possess experience with interpretation of policies, analyses, and trends

· Must have experience composing complex research contracts and related agreements

· Demonstrated experience coordinating complex projects

· Typically possesses 5 years of experience with Contracts and Grants Administration

· Must be able to understand and apply University policies and procedures.

· Must be able to maintain confidentiality and handle sensitive information. 

· Demonstrated ability to work independently and in a team environment.

· Demonstrated ability to exercise initiative and perform well under pressure with minimal supervision.

· Demonstrated experience working in a multi-task environment, taking direction from multiple staff with minimal supervision.

· Demonstrated ability to maintain a high attention to detail and quality of work

· Strong written and communication skills.

· Demonstrated strong personal mastery, including ethics, interpersonal skills, and engage in continuous learning.

Job Accountabilities:

· Reviews, critiques and submits for approval proposals for research, training and public service projects.

· Resolves pre and post-award administrative problems related to sponsored projects.

· Acts as University representative to sponsoring agencies.

· Provides leadership and guidance to assigned administrators and conducts training as required to ensure professional currency.

· Follows through with agencies for award and funding. Negotiates complex awards and coordinates award documents.

· Advises on specific agency requirements and guidelines to assist faculty in the preparation and submission of proposals.

· Composes complex research contracts and other related agreements. Assists other Contract and Grant Administrators in this activity.

· Provides post-award administrative support including expenditure approvals, accounting detail and reporting requirement information. Monitors for allowability on contracts, submits interim reports, and reviews and approves closeout documents.

· Coordinates administration of unusually complex projects such as national research centers, oversees projects and subcontracts or consulting arrangements.

· Assists in the identification of external funding sources for sponsored research and training.

· Develops and implements security related procedures such as office opening and closing routines, recognition of duress signals and key controls. Coordinates security activities with University Public Safety Department. Promotes and maintains standards for security conscious awareness and behavior. Maintains knowledge of University's crime prevention and suppression programs and services. Ensures dissemination of security related information to staff.

· Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time. Performs other duties as assigned or requested. The university reserves the right to add or change duties at any time.

Preferred Qualifications

· Bachelor’s Degree

· 5 years of Contracts and Grants Administration experience

· Knowledge of University policies and procedures

MINIMUM REQUIREMENTS: Education: Related Undergraduate Study Combined experience/education as substitute for minimum education Experience: 3 years Combined experience/education as substitute for minimum experience Field of Expertise: Contracts and Grants Administration

REQ20083211 Posted Date: 11/19/2019

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