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Contracts & Grants Analyst

Annenberg School for Communication and Journalism Los Angeles, California

The Annenberg School for Communication and Journalism seeks a Contracts & Grants Analyst to join a growing Grants Office supporting an accelerating research and sponsored projects enterprise at the school. Reporting to the Senior Research Administrator and working within the Office of Development & External Relations, in close collaboration with the Office of Finance, the Contracts & Grants Analyst will coordinate grants administration operations with primary responsibility for account management, facilitating post-award processes from project set-up to close-out. The Contracts & Grants Analyst will also provide pre-award support, assisting the Research Administrator in preparing and submitting proposals, budgets and supporting documents in compliance with sponsor guidelines and federal, state, and local regulations, as well as routing contracts and service agreements for corporate sponsorships.

The Grants Office is a new office at USC Annenberg established to help increase grant seeking capacity of faculty to pursue foundation, corporate, and federal awards and complex research collaborations both across USC and with other institutions. Its location within Development and External Relations leverages research and sponsored project opportunities including student experiential learning with alumni and industry partners. Funders include NSF, NIH, DARPA, Department of State, leading national foundations and numerous corporate sponsors. This is an exciting opportunity to work with a dynamic team to help advance cutting-edge collaborative research and sponsored projects in communications, media and culture, health communications, AI, sociotechnical systems, public diplomacy, persuasion and politics, and news entrepreneurship and innovation. A hybrid work environment is offered.

The ideal candidate will have demonstrated account and budget experience, including knowledge of government and fund accounting and knowledge of university financial systems, along with exceptional attention to detail, a collaborative and proactive working style, an ability to prioritize, organize, and work independently, a positive attitude, and excellent communication and organizational skills.

Roles and Responsibilities

  • Provide account management for a portfolio of sponsored projects, approving expenses and procurements, and reconciling account activity on a monthly basis.
  • Reconcile and generate monthly financial reports. Provide faculty with account summaries and projection reports on regular (monthly) and as-needed basis. Conduct forecasts/projections to ensure that original scopes of work are satisfied for funded projects. Help prepare financial and/or progress reports requested by agencies for award continuation and/or final reports.
  • Coordinate no-cost extensions and grant re-budgeting and ensure they are processed on a timely basis.
  • Support grant-funded payroll operations in collaboration with the Annenberg HR/Payroll team. Prepare DPAs and manage quarterly effort certification for faculty and staff effort funded by grants.
  • Assist with proposal submissions to sponsoring agencies, including preparing budgets, in accordance with agency and university guidelines.
  • Generate grants office reports, including monthly grant report for leadership team, year-end grant reporting, and annual grant forecasting.
  • Document and communicate pre- and post-award processes for school faculty and staff. Identify and implement process improvements. Develop templates and checklists. Maintain repository of proposal templates and samples and process checklists and documentation.
  • Participate in classes, programs, professional associations and conferences that benefit the management and administration of sponsored projects. Support and participate in grant workshops for faculty and staff and help connect faculty with training and mentoring opportunities including those offered through the USC Center for Excellence in Research.
  • Perform other duties as assigned

Preferred experience

  • Kknowledge and fluency of governmental regulations. Knowledge and ability to understand, interpret, and communicate university policies and procedures. Excellent oral, written, and communication skills. Excellent analytical skills; demonstrated proficiency in Excel and web-based tools. Strong accounting skills; knowledge of accounting principles. Strong project management, including managing international collaborations. Experience in creating and analyzing statistical reports. Must be able to utilize computer technology to access data, maintain records and generate reports.
  • Demonstrated accuracy and detail orientation. Ability to prioritize, organize, analyze and work independently.
  • 1 year of grant and contract administration experience including federal grant awards
  • Bachelor's degree preferred

Applications should be submitted via and should include the following:

  • Resume or CV and a cover letter. (Our system will allow you to add additional documentation by clicking the “upload” button in the same section where you attach your resume.)
  • If you are a current USC employee, please visit the Career Worklet on the Workday Homepage and select “Find Jobs” to view USC Jobs.
  • Please include professional references and/or letters of recommendation.

Additional Information:

  • This is a full-time staff position.

  • Job openings are posted for a minimum of (5) five business days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.

  • USC has excellent benefits, including health and dental benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans; tuition benefits for staff and their family; central Los Angeles location with easy access to commuter trains, transit subsidy program, buses and free tram pick up services; discounts to sporting and other campus events.

About the Annenberg School for Communication and Journalism

Located in Los Angeles at the University of Southern California, the Annenberg School for Communication and Journalism is a national leader in education and scholarship in the fields of communication, journalism, public diplomacy and public relations. With an enrollment of more than 2,200 students, USC Annenberg offers doctoral, master's and bachelor's degree programs, as well as continuing development programs for working professionals across a broad scope of academic inquiry. The school's comprehensive curriculum emphasizes the core skills of leadership, innovation, service and entrepreneurship and draws upon the resources of a networked university located in the media capital of the world. For additional information, see our website:

USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at Inquiries will be treated as confidential to the extent permitted by law.

USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance.

Minimum Education: Related Undergraduate Study Combined experience/education as substitute for minimum education Minimum Experience: 2 Years Combined education/experience as substitute for minimum experience Preferred Education: Bachelor's Degree Preferred Experience: 3 Years Minimum Field of Expertise: Contracts and Grants Administration experience or administrative support experience

REQ20120905 Posted Date: 09/01/2022

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