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Contracts and Grants Manager, USC Schaeffer Center

Los Angeles, California

In order for your application to be considered, you must attach a cover letter and resume to your application.

The Leonard D. Schaeffer Center for Health Policy and Economics is one of the nation’s premier health policy research centers.  Housed jointly in the School of Pharmacy and Price School of Public Policy at the University of Southern California (USC), its mission is to measurably improve value in health care through evidence-based policy solutions, research excellence, and private and public sector engagement.  The Center achieves this mission through groundbreaking research and policy analysis in health economics, health services research, and pharmaceutical economics. 

The Schaeffer Center comprised approximately 100 faculty and staff who collaborate on a wide array of research and policy questions.  The Center’s External Affairs group supports a sophisticated dissemination strategy to ensure Schaeffer Center research informs health policy.  Through an ongoing collaboration with the Brookings Institution, the Schaeffer Center has developed an effective channel to disseminate its policy research in Washington DC.  Research staff (directors, administrators, specialists) together with media and communications experts all ensure that research projects are shepherded effectively.  The Center also supports a large programming staff and a data core with access to national survey data and large claims databases from public and private sources.

Position Description

The Schaeffer Center has an immediate opening for a full-time Contracts and Grants Manager.   This is a two year fixed-term (renewable) position. This position will report to the Director of Finance and Research Administration and is responsible for managing contracts and grants administrative operations within the Center, including development and implementation of policies and procedures, planning and personnel administration.  Additionally, the manager will assist in managing the Center’s unrestricted and restricted portfolio and work closely with the School of Pharmacy and Sol Price School of Public Policy Office of Research, faculty, deans, as well as Business Offices. 

Duties will include, but are not limited to:

  • Establish and manage the Center’s Data Core Recharge Center
  • Develop and implement operational and administrative policies and procedures for pre- and post-award administration
  • Train support staff to effectively implement streamlined research administration
  • Oversee proposal preparation and submission to federal and non-federal sponsors, including developing complex collaborative and interdisciplinary budgets and ensuring compliance with sponsor regulations
  • Facilitate and assume a leadership role in resolution of issues raised by the University’s Department of Contracts and Grants
  • Develop and communicate reports supporting project status.  Create effective forecasting and decision aids.
  • Review and approve expenditures in accordance with sponsor and University guidelines.  Oversee and ensure compliance.
  • Investigate and identify potential sponsor opportunities to support the Center’s research strategy and mission 
  • Serve as primary liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments
  • Serves as a resource on research administration and overall technical resource to principal investigators and other University staff
  • Supervise 1 - 2 Contracts and Grants staff


Minimum Qualifications:

  • Bachelor’s degree and 5 years (10+ years preferred) of experience in Contract and Grant Administration, thorough knowledge of university financial systems, including experience in management of a Recharge Center; combined experience/education as substitute for minimum education
  • Strong computer skills using MS Office Suite—especially Excel and PowerPoint.  Excellent communication skills both written and verbal, ability to prioritize, organize, analyze and work independently in a fast paced and demanding work environment.


Competitive and commensurate with experience and qualifications.

Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.

The University of Southern California is an Equal Opportunity Employer that Values Diversity.

Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education Minimum Experience: 5 years Minimum Field of Expertise: Contract and Grant Administration

REQ20078644 Posted Date: 08/13/2019
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