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Facilities Office Engineer

O & M Administration Los Angeles, California

The USC department of Facilities Management Services (FMS) – Engineering & Maintenance Services is seeking an ambitious, highly self-motivated and flexible Facilities Office Engineer with superb organizing skills and learning agility to join its team.

FMS is a diverse group of innovative and talented professionals who provide high quality facilities maintenance and management services in support of education and research at USC. FMS is committed to being fully responsive to the needs of faculty, students, staff and public, who are our customers. FMS strives to cooperate fully with all campus constituents to provide a functional and efficient facilities operation for the university. FMS values quality, transparency, dedication, collaboration, innovation, integrity and accountability. Learn more about FMS at: www.usc.edu/fms

The Facilities Office Engineer assists with the project management of facilities infrastructure related projects such as building system upgrades of the mechanical, electrical, and plumbing systems, and underground utility installations.  The Facilities Office Engineer supports Facilities Project Managers and others within the Facilities Management Services department. Additionally, the Facilities Office Engineer is required to make regular site visits on construction sites.

The ideal candidate for the position of Facilities Office Engineer has the following:

  • A degree in Engineering, Architecture, Construction Management or related field
  • At least two (2) years of directly related project or contract administration experience; however, experience working as a student intern on a capital improvement program may apply toward experience
  • Basic knowledge of building system components (e.g. Mechanical, Electrical, Plumbing)
  • Basic knowledge of project management documentation
  • Proficient in Microsoft Word, Excel, and Project
  • Excellent communication and organizing skills

Job Accountabilities:

  • Assists construction project managers in administration and coordination of projects to ensure goals and objectives of projects are accomplished. Provides technical and contract management support to project manager during the design, construction, and closeout phases of project. Process all close out documents.

  • Assists project manager with preparation of RFQ’s/RFP’s. Prepares portions of project documents. Edits specifications. Reviews/edits architect’s responses to RFI’s and submittals. Prepares reports and project updates for senior management to enable timely problem solving and mitigation of project issues.

  • Assists project manager with the development of project documentation, including daily inspection reports, meeting minutes, and project status updates.

  • Oversees architect’s maintenance and distribution of the current contract plans and specifications to ensure latest revision is used for design reviews and construction. Reviews, processes, logs and maintains all supplemental instructions from architect.

  • Assists with client, customer or official contacts and communication.Interacts with staff, general public, officials and contractors. Acts as liaison between project management support services for Facilities Management Services and consultants, contractors and other administrative offices involved in completion of construction and rehabilitation projects and in the alteration/improvement/repair of buildings and grounds and purchase and installation of equipment.Assists with preparation of permit applications, material testing, and CADD work.

  • Prepares requisition forms, purchase orders and other university forms required for purchasing of goods and services.

  • Collaborates with others to determine adaptations in methods for non-routine aspects of assignments. Maintains current project information in e-Builder and runs reports as required for management purposes. Logs and tracks all Change Orders (CO), Change Order Requests (COR’s), Requests for Information (RFI’s), Submittals, and claims in e-Builder and/or other project tracking systems, ensuring accurate and timely compliance with contract obligations.

  • Performs research and investigations. Tracks project funds, budgets, and commitments. Assists team in maintaining the Estimate at Completion (EAC) and informing project manager of potential issues.

  • Reviews and ensures contractor’s daily reports are uploaded every day. Determines any necessary follow-up and action items. Updates issues and action log for reference by project manager and project engineer.

  • Confirms contractor’s maintenance of “as-built drawings”, prior to the monthly progress payments to the contractor.

  • Reviews contractor’s Unconditional and Conditional waiver and release documents. Updates lien release logs prior to monthly progress payments to contractor.

  • Verifies all warranties, operating and equipment manuals etc. are received, and coordinates all training required in the contract documents.

  • Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time.

The work schedule for this position is Monday through Friday from 8:00 a.m. to 4:30 p.m.; however, work schedule may change at any time to accommodate business needs.

Come and join the FMS team – a team that works as trusted partners shaping an environment of innovation and excellence.


The Facilities Office Engineer assists with the project management of facilities infrastructure related projects such as building system upgrades of the mechanical, electrical, and plumbing systems, and underground utility installations. The Facilities Office Engineer supports Facilities Project Managers and others within the Facilities Management Services department. Additionally, the Facilities Office Engineer is required to make regular site visits on construction sites.


REQ20044598 Posted Date: 10/09/2017

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