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Intellectual Property Paralegal

USC Stevens Center for Innovation Los Angeles, California

The University of Southern California (“USC”) is a leading private research university located in the heart of Los Angeles – a global center for arts, technology and international business.  As the city’s largest private employer, responsible for more than $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment in careers that span a broad spectrum of talents and skills across a variety of academic schools and units.  As a USC employee, you will enjoy excellent benefits and perks (https://employees.usc.edu/benefits-perks/) and be a member of the Trojan Family - the faculty, staff, students and alumni who make USC a great place to work.

The USC Stevens Center for Innovation (“USC Stevens”), USC’s Technology Transfer Office, is a university-wide resource for USC innovators in the office of the Provost.  Designed to harness and advance the creative thinking and breakthrough research at USC for societal impact.  USC Stevens manages technologies stemming from an approximately $900 million annual research budget, USC Stevens focuses on the licensing of technologies, expanding industry collaborations and supporting start-ups (https://stevens.usc.edu).  USC Stevens is unique as it is partially endowed by a generous donation from USC Trustee and a venture capitalist with 30 years of experience. 

USC Stevens is seeking outstanding candidates for the position of Intellectual Property Paralegal to join its team.  Under the direction of the Senior Patent Advisor, the IP Paralegal maintains the USC Stevens patent docket. Organizes, enters and maintains data and documents. Calculates and monitors due dates. Communicates with USC Stevens case managers and outside patent counsel to ensure timely action. The successful candidate will be highly motivated, organized, detail-oriented, collaborative, committed to delivering high-quality work, have excellent written and oral communication skills and thrive in a fast-paced environment. 

Job Accountabilities:

  • Ensures the USC Stevens patent docket is properly maintained and that all records are maintained with accurate and up to date information and dates to ensure that no patent/patent application deadlines are missed.
  • Organizes, enters and maintains data and documents in the USC Stevens docket database in a timely manner.
  • Organizes, enters and maintains data in an industry standard annuity services database, such as CPA in a timely manner.
  • Communicates with external annuity service providers on annuity payment or abandonment instructions. 
  • Calculates due dates and enters all due dates and reminder dates as appropriate into the USC Stevens docket and annuity services databases. Annotates all entries as appropriate.
  • Performs on-line searches via public websites at the USPTO and foreign patent offices regarding patent family information, inventor information, assignment and other data as needed.
  • Reviews incoming Patent correspondence (including U.S. mail, e-mail etc.) addressed to the Patent Team, or other USC Stevens team members to determine due dates, reminder dates or other dates and update the USC docket database with this information.  Scans and uploads all related documents into the corresponding records.
  • Reviews outgoing Patent correspondence and update databases accordingly with all appropriate information and copies of the correspondence.
  • Reviews granted patent documents to determine maintenance requirements, calculate term and confirm accuracy of inventor data.  Updates USC patent docket with all information and upload copies of all documents.
  • Tracks critical dates and related details utilizing USC patent docket. 
  • Prepares regular reports for the Licensing team and others.
  • Creates and distributes docket reports and follow up with USC Stevens staff to ensure appropriate conclusions.
  • Identifies, recommends and documents changes to IP docketing policies, procedures, forms, etc. to provide better service and support to USC Stevens staff.
  • Conducts periodic audits of active matters to confirm integrity of docketing system.
  • Prepares documents for signature by the appropriate USC authorized official.
  • Other duties as assigned.

Preferred Qualifications:

Education:  Bachelor’s degree

Experience:  5 years

Field of Experience:  Certification from accredited paralegal training program. At least five years of experience with U.S. and foreign patent docketing practices in large patent law firm or corporate patent office. Knowledge of and experience with patent docketing software and annuity payment services. Ability to utilize online resources such as USPTO PAIR and other IP databases to research bibliographic and patent status data. High degree of accuracy and attention to detail. Ability to multi-task and prioritize assignments while delivering consistent, quality work-product. Ability to work independently and as part of a team. Experience with Microsoft Word, Excel, Outlook, Adobe Acrobat and cloud based collaboration software. Ability to work in a fast-paced, deadline-driven environment. Demonstrated ability to establish constructive working relationships with members of departmental staff by performing duties in a cooperative and helpful manner. Strict adherence to confidentiality is required.

Minimum Qualifications:

Education:  AA degree

Experience:  2 years

Field of Experience:  At least two years of experience with U.S. and foreign patent docketing practices. Knowledge of and experience with patent docketing software. Experience with online resources such as USPTO PAIR and other IP databases. High degree of accuracy and attention to detail. Ability to multi-task and prioritize assignments while delivering consistent, quality work-product. Ability to work independently and as part of a team. Experience with Microsoft Word, Excel, Outlook, and Adobe Acrobat. Ability to work in a fast-paced, deadline-driven environment. Demonstrated ability to establish constructive working relationships with members of departmental staff by performing duties in a cooperative and helpful manner. Strict adherence to confidentiality is required.

USC strongly values diversity and is committed to equal opportunity in employment.

Note: A complete application includes a cover letter and resume which may be uploaded in one document (Word or PDF).  Incomplete applications may not receive consideration.


Minimum Education: Specialized/technical training, Combined experience/education as substitute for minimum education Minimum Experience: 1 year, Combined education/experience as substitute for minimum experience Minimum Field of Expertise: Certification from ABA approved program/prior demonstrated paralegal or relevant experience,



REQ20091042 Posted Date: 07/16/2020

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