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Post Award Administrator

Viterbi School of Engineering Los Angeles, California

The University of Southern California’s Information Sciences Institute (ISI), located in Marina del Rey, California is a major contributor to the nation’s information technology knowledge base.  Part of the USC Viterbi School of Engineering, ISI is actively engaged in a broad spectrum of information processing research and in the development of advanced computer technologies.  ISI primarily conducts federally sponsored research with annual revenues in excess of $100M.

* This position is located in Marina del Rey, CA. Remote and hybrid options are available.*

The USC Information Sciences Institute is seeking a Post Award Administrator (Contracts & Grants Administrator III) to deliver focused Post Award Administration Services.

Responsibilities include handling all aspects of Post Award Administration including:

  • Evaluating and processing modifications to Contracts, Cooperative Agreements and Grants including changes to Terms and Conditions, Obligated Scope and Funding, and impacts on deliverables. 
  • Assisting project leaders and administrative staff with contractual compliance and resolution of issues;
  • Initiating requests for sponsor approvals such as travel, budget changes, no cost extension requests, limitations of funds notifications;
  • Preparing and processing account budgets and changes to budgets
  • Initiating Purchase requests and change orders for subcontracts/subgrants;
  • Preparation and submission of reports into various sponsor systems;
  • Entering modifications contractual and financial information into database;
  • Assistance with subaward processing.


  • Bachelor's degree in a related field of study;
  • Four years of demonstrated experience negotiating and administering government FAR/DFAR based contracts or subcontracts;
  • Budget development and proposal preparation experience;
  • Hands-on computer experience with Windows-based application software- e.g. EXCEL and WORD, as well as Adobe Acrobat;
  • Experience with grants and grant terms based on DODGAR’s and FDP;
  • Experience with FAR and DFAR based Contracts and Subcontracts;
  • Strong written and oral communication and organizational skills;
  • Ability to work effectively in a high-energy team environment with a wide variety of technical and administrative personnel; and
  • A results-oriented focus with the demonstrated ability to prioritize and manage multiple time-sensitive issues and meet deadlines.


  • Related undergraduate degree with three years of contracts and grants administration experience.

The University of Southern California values diversity and is committed to equal opportunity in employment.

Minimum Education: Related undergraduate study, Combined experience/education as substitute for minimum education Minimum Experience: 3 years, Combined education/experience as substitute for minimum experience Minimum Field of Expertise: Contracts and Grants Administration

REQ20117154 Posted Date: 05/12/2022

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