USC is a leading private research university located in Los Angeles – a global center for arts, technology and international business. As the city’s largest private employer, responsible for more than $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic schools and units. As a USC employee, you will enjoy excellent benefits and perks, and you will be a member of the Trojan Family - the faculty, staff, students and alumni who make USC a great place to work. Think you’ve got what it takes to join us? We invite you to search our open positions and apply!
We are currently seeking a Program Specialist to join our USC Digital Repository, a unit of the USC Libraries. The Program Specialist will be tasked will supporting the Operations Director and Project Manager in managing clients and projects. The Program Specialist will be responsible for administrative tasks including onboarding new clients, tracking services and billing requests, and responding to customer inquiries in a timely manner. He/she will ensure consistency regarding service delivery as well as support the Digital Repository management team.
This is fixed term position with an anticipated end date of September 30, 2024. This position may extend beyond the end date.
The USC Libraries actively support the discovery, creation, and preservation of knowledge. We develop collections and services that support and encourage the academic endeavors of faculty, students, and staff; build a community of critical consumers of information; and help develop engaged world citizens. USC has 23 libraries and information centers and the USC Digital Library.
Must have a Bachelor’s degree or equivalent combination of education, training, and experience
Minimum of 2 year of experience in an administrative support role
Must have experience managing budgets and tracking income and expenses
Must have experience working with vendors and contractors
Must possess strong written and verbal communication skills
Must have experience leading project teams and supervising staff
Demonstrated organizational skills, extreme attention to detail and ability to work both independently and as part of a team
Demonstrated strong work ethic and personal mastery, including ethics, interpersonal skills, and engagement in continuous learning.
Demonstrated planning, execution and multitasking skills and demonstrated ability to reprioritize on the fly. Easily manage quickly changing priorities while meeting deadlines
Ability to build and maintain strong working relationships with students, staff, and faculty
Highly proficient with Microsoft Office Suite including Word, Excel (critical), Outlook and PowerPoint
Provides a professional service such in support of a university program. Assists program management with administrative functions covering planning, budgeting, proposal development, and marketing of program services
Provides leadership, guidance and supervision to staff, student workers, volunteers, and/or graduate assistants. Leads others in the planning and delivery of services, activities and special events. Develops and conducts program-focused training and assesses proficiency or readiness of trainees
Provides historical data and projections for use in developing program budgets. May directly control a portion of the total program budget or assist with overall budget administration
Researches and identifies client or beneficiary needs and recommends program modifications or creation of new programs and services. Assists in the design and delivery of programs, services and special events
Tests and evaluates the effectiveness of existing program content and services. Recommends and implements modifications as necessary to ensure achievement of program goals and objectives
Interfaces with faculty, researchers and staff for committee work or information exchange regarding program services or content.
Researches the market and develops marketing strategies to promote program. Creates information materials and plans activities and events to support marketing strategies
Participates in the development and implementation of program policies and procedures
Assists in program fund-raising and development efforts. Researches and identifies funding sources. Contributes to proposal development by writing proposals or coordinating the input of others. Attends events to network on behalf of program services
Stays informed of developments in field. Reads pertinent literature, attends meetings and participates in professional associations as appropriate. Establishes and maintains an active network of professional contacts
Coordinates program services with other offices and staff on campus. Serves as a resource for program information. Represents program on university committees as requested
Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time
Special education, licensing or certification requirements may exist for some positions based on program content and services
Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education
Minimum Experience: 2 years
Minimum Field of Expertise: Directly related professional experience in program specialization, e.g., counseling or teaching.