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USC is a leading private research university located in Los Angeles – a global center for arts, technology and international business. As the city’s largest private employer, responsible for more than $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic schools and units. As a USC employee, you will enjoy excellent benefits and perks, and you will be a member of the Trojan Family - the faculty, staff, students and alumni who make USC a great place to work. Think you’ve got what it takes to join us? We invite you to search our open positions and apply!

Project Specialist - Office of Research Advancement

Office of Research Los Angeles, California

NOTE: The location of this position will be in Washington DC.

The University of Southern California is one of the world’s leading private research universities with approximately 40,000 students from all 50 states and enrolls more international students than any other U.S. university. The Office of Research is implementing the University of Southern California’s strategic plan by building interdisciplinary research collaborations that address societal needs and by increasing the impact and prominence of our research. The office invests in research initiatives, promotes research among sponsors, and provides services that ensure that USC achieves the highest ethical standards in its research.

As a part of the Office of Research, the Office of Research Advancement strategically pursues funding opportunities, with a targeted focus on large, multidisciplinary research projects that promote collaboration and positive societal impact. The office maintains and strengthens ties between USC investigators and federal research sponsors, tracks current and emerging funding priorities among federal agencies, and helps faculty to initiate or expand sponsored research programs. The Office of Research Advancement provides support for proposal development, including but not limited to project conceptualization, team building, proposal organization and planning, writing and copy-editing, budget preparation, and proposal submission assistance. 

The Project Specialist assists in the proposal development process by coordinating the logistical aspects of proposals, including the collection of biographical sketches, letters of support, and other pertinent documents. The Project Specialist is familiar with USC policies and procedures related to proposal submissions, and works with faculty and department staff to ensure a timely submission. The project specialist works closely with school and departmental staff in order to develop and revise proposal budgets, per agency guidelines. The Project Specialist is also critical to the initiation and management of large, multi-disciplinary proposals, conducting analyses on previously funded projects, as well as working to identify appropriate project leaders and collaborators.

For more information, about the Office of Research Advancement, please visit our website at:

Job Accountabilities:
Reporting to the Program Manager, the Project Specialist will be tasked with the following:

  • Monitoring and tracking federal funding priorities and opportunities  
  • Utilizing online databases to conduct searches of past federally funded projects
  • Conducting analyses to identify USC team leads as well as potential collaborators from other institutions
  • Compiling information necessary to complete grant proposal packages.  This includes:
    • Biographical sketches
    • Support letters
  • Assisting faculty and departmental staff to develop and revise budgets and budget justifications, per agency guidelines
  • Maintaining familiarity with USC proposal submission processes, including the completion of application forms for electronic submission

Preferred Qualifications


  • Master’s Degree


  • 3 years
  • Previous experience in a research-based environment
  • Previous experience in team-based environment
  • Proven experience in budget development
  • Proven experience in project coordination and/or management

Minimum Education: - Bachelor's degree - Combined experience/education as substitute for minimum education Minimum Experience: - 2 years Minimum Field of Expertise: - Directly related project or administrative experience.

REQ20103551 Posted Date: 09/22/2021

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