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USC is a leading private research university located in Los Angeles – a global center for arts, technology and international business. As the city’s largest private employer, responsible for more than $5 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic schools and units. As a USC employee, you will enjoy excellent benefits and perks, and you will be a member of the Trojan Family - the faculty, staff, students and alumni who make USC a great place to work. Think you’ve got what it takes to join us? We invite you to search our open positions and apply!

Research Administrator

USC Norris Comprehensive Cancer Center Los Angeles, California

Reporting to the Chief Administrative Officer, the Research Administrator will oversee end-to-end grant and contract management for the Norris Comprehensive Cancer Center (NCCC) which includes clinical, translational, population and basic science research areas. The Research Administrator will manage an oncology research portfolio of annual spending to support a variety of programs across a division or multiple divisions where analysis of data requires thorough understanding of complex regulations. S/he will work closely with NCCC and KSOM administrative leadership and scientific teams to oversee efficient operations of the NCCC’s overall contract and grant processes to include both pre- and post-award management. S/he will inform and coach faculty and research staff on standard operating procedures, departmental or university policies and processes; ensure that these policies are applied. The incumbent will oversee research awards and / or transactions related to contract and grant management and maintain contract and grant records in compliance with institutional research sponsor policies. Directly supervises assigned staff. 


This position is expected to provide high-level customer service with administering the NCCC’s contracts and grant administration processes to include reviewing solicitations, developing internal analysis of contracting opportunities, and completing proposals to include reviewing and developing rates, pricing, basis of estimates, standard forms, narratives and all other related items.

Preferred Qualifications:

  • Bachelor’s degree in accounting, finance, business administration or a related field and a minimum of five (5) years of directly-related, progressively responsible professional-level research administration management experience; or an equivalent combination of education, training and/or experience from which comparable knowledge, skills and abilities have been attained.
  • Master’s degree in a related field is strongly preferred, as is previous experience in scientific research and not-for-profit environments.
  • Minimum two (2) years of personnel management experience.
  • Must have a demonstrated thorough understanding of and experience with the entire contract and grant life cycles (acquisition planning, pre-award and post-award). Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.  Requires in-depth knowledge of and demonstrated experience working in contracts subject to the National Institute of Health and other similar organizations granting rules and guidelines and the ability to reference, interpret and implement Federal regulations related to Federal grants, contracts and other funding vehicles.
  • Proven negotiating skills and a demonstrated ability navigating the complex Federal funding environment. Requires experience in researching, interpreting and resolving funding, contract and grant issues, the ability to draft, review and approve moderate-to-complex non-routine contractual instruments, and demonstrated knowledge of contracting concepts, applicable public acquisition laws and associated regulations.
  • Experience in institutional or academic research and publications - literature reviews; data retrieval/analysis; maintaining records, and gathering and processing information about projects.
  • Design and complete projects as assigned with minimal supervision.
  • Gather and analyze data accurately and effectively.
  • Well organized with an emphasis on time management skills and attention to detail to track projects.

Minimum Education:
Bachelor's Degree
Combined experience/education as substitute for minimum education
Minimum Experience:
5 Years
Minimum Field of Experience:
Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133,
CAS). Knowledge and ability to understand, interpret, and communicate University policies
and procedures. Excellent oral, written, and communication skills. Excellent analytical
skills; demonstrated proficiency in Excel and web-based tools. Strong accounting skills;
knowledge of accounting principles. Expert in project management, including managing
international collaborations and complex multi-sub award contracts. Knowledge of
personnel management, including proposing effort for and training and hiring of students,
post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants,
along with the circumstances appropriate for each type of position.


REQ20050011 Posted Date: 02/12/2018 - Thru date - 6/30/2018

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