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USC is a leading private research university located in Los Angeles – a global center for arts, technology and international business. As the city’s largest private employer, responsible for more than $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic schools and units. As a USC employee, you will enjoy excellent benefits and perks, and you will be a member of the Trojan Family - the faculty, staff, students and alumni who make USC a great place to work. Think you’ve got what it takes to join us? We invite you to search our open positions and apply!

Senior Administrative Assistant

Civic Engagement VP Los Angeles, California

University Relations at the University of Southern California is dedicated to enhancing USC’s academic stature and reputation; building meaningful connections between the university and its various stakeholders and offering programs and services that enhance the quality of life in the community.  Our division accomplishes this by collaborating with others to inform and engage stakeholders, by enlisting stakeholders in the advancement of the University, and by creating and promoting educational, community programming through the work of its eight departments: Civic Engagement; Educational Partnerships; Government Partnerships and Programs; Government Relations; Development; USC Radio; as well as the office of the senior vice president.

USC’s University Relations is seeking to hire a Senior Administrative Assistant to join its team.  The position will report to the Vice President of Civic Engagement & Economic Partnerships. This multifaceted role provides highly complex administrative and executive support to include: managing schedules; handling details of a confidential nature; collecting information as needed for organizational documents and correspondence; and providing support on programs and activities. Conserves Vice President’s time and represents the Vice President internally and externally with excellent customer service and professionalism.

Responsibilities include but not limited to:

  • Provide administrative assistance, such as writing and editing emails, drafting memos and preparing communications on the executive's behalf
  • Maintain comprehensive and accurate records, documents and reports
  • Organize meetings, including scheduling, sending reminders and organizing supplies when necessary
  • Manage the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive matters
  • Using various software, including MS Office suite, Salesforce, Slack and university systems, prepare reports and/or special projects
  • Additional duties as assigned

The ideal candidate will possess the following qualities:

  • 5 to 7 years of experience in supporting an executive in an office environment
  • Very professional demeanor and strong customer service as this position requires assisting with management of staff as well as interfacing with both the public and high-ranking officers of the university.
  • Strong organizational skills, including time management, understanding the big picture, and a strong ability to efficiently multi-task in order to keep pace with the various duties and special projects assigned. 
  • Strong Microsoft Office (Excel, Word, Outlook) skills are required.
  • Experience working with USC's internal systems is desired.

COVID-19 Hiring: We recognize how challenging it is to start a new role with a new company during this uncertain time. Our talent management team and hiring managers are here to support you every step of the way. During the pandemic, we’ve transitioned to a work-from-home environment until further notice. All of our recruiting and onboarding activities are virtual. We encourage you to discuss USC’s response to COVID-19 by visiting our information page

Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education Minimum Experience: 3 years Minimum Field of Expertise: Secretarial or specialized clerical and administrative experience

REQ20094111 Posted Date: 10/14/2020

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