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Senior Clinical Administrative Director I, Keck School Of Medicine

KSOM - Clinical Dept Chairs Los Angeles, California

Reporting to the Chair, the Senior Clinical Administrative Director directs and oversees clinical, administrative, financial, and research operations for a Keck School of Medicine clinical department through subordinate managers, supervisors and professional staff. Provides administrative leadership, guidance and oversight of all administrative and operational functions including finance, business strategy and planning, program development, human resource management, compliance, research administration, and facilities. Collaborates with the department Chair on strategic planning initiatives, quality assurance, and staff development. Develops, recommends, and implements operating policies and procedures for the effective and optimal functioning for the department as a whole. This is the top administrative position for the USC Tina and Rick Caruso Department with a total expense budget of $24 million comprised of 44 faculty and 34 staff.

The Senior Clinical Administrative Director directs the overall financial operations of the department.  Specific responsibilities include directing overall finances across all funding groups, dean’s allocations, research, county, outside contracts, and hospital funding. Performs short-and long-term financial forecasting and planning, analyzing financial data for trends, making major budgetary and resource allocation decisions, advising faculty and/or staff regarding budget preparation.  Implements and manages strong internal controls to ensure the department’s strong financial status.   

Oversees personnel operations to include employee engagement efforts to cultivate an employer of choice work environment.  Determines organizational structure, reporting relationships and short- and long-range staffing needs based on department goals.  Partners with HR leadership to ensure appropriate hiring practices, performance management, professional development and succession planning for all areas.

The Senior Clinical Administrative Director is responsible for overseeing the department’s research activities.  Oversees the grant proposal submissions (both Federal and Industry) for the department including review and approval of proposed salaries and effort, appropriate application of fringe benefits and indirect cost rates. Reviews, approves, and tracks any cost sharing commitments by the department. Maintains currency with, understands and enforces university and Keck research compliance policies for research subject’s use, conflict of interest disclosure, biosafety and effort certification. Ensures agency requirements, deadlines and internal schedules for tracking proposal development and responses are communicated.

The Senior Clinical Administrative Director ensures effective and transparent communication and fosters collaboration and engagement across the department.  This department has multiple clinical, research, and educational sites scattered around Los Angeles. The Senior Clinical Administrative Director is responsible for developing synergy between these sites to forward the departmental mission, which includes excellence in patient care, groundbreaking scientific discoveries, and education of the next generation of leaders in the field. The Senior Clinical Administrative Director should teach staff so that they understand the vitals roles they play in the overall success of the department.

The Senior Clinical Administrative Director is responsible for strategic planning and evaluation. This position fosters and stimulates wide engagement in development, execution and monitoring of the current and future strategic plans to optimize both the service line (inpatient, outpatient, and community partners) and research mission (basic, translational, and clinical). This includes leveraging data and analytics, developing tracking tools, and fostering transparent internal and external communication. In particular, the Senior Clinical Administrative Director will analyze clinical and research expansion opportunities by performing a thorough risk-benefit analysis and provides meaningful counsel to the department Chair to guide decision-making.

Candidates for the position of Senior Clinical Administrative Director will be selected from a diverse pool and will be evaluated according to the following criteria:

Seven (7) years of progressive, successful leadership experience within academic medicine, preferably focused on otolaryngology. 

Master’s in business administration, health care administration, or related advanced degree is required, with additional education or experience in strategic and operations management viewed favorably.

Demonstrated managerial and business acumen.  Exceptional analytical skills.  In particular, strong business and financial aptitude, with the experience and demonstrated understanding of complex pressures facing academic medical centers and healthcare delivery organizations. 

Previous responsibility and success in establishing and implementing strategic and operational plans.

Ability to engage and motivate a senior professional team and provide the necessary guidance, mentorship, and direction to achieve strategic goals and achieve high employee engagement.

Strong strategic written and verbal communication skills.

Demonstrated ability to work well with people at all levels.   Culturally sensitive and compassionate.  A creative problem solver.  A reputation as a consensus builder and someone who can resolve conflict and manage through ambiguity.

The successful candidate will also have the following leadership competencies and personal characteristics.

Leadership Presence:  Must be confident, composed and courageous while demonstrating integrity and humility. The successful candidate will have a track record of identifying, supporting, and developing future leaders.

Team Builder:  Must be able to inspire and build strong, collaborative relationships with colleagues, physician leaders, and a staff in a complex, multi-site environment.  He/she will possess the ability to interact with associates at all levels of the organization in order to solve problems.  The successful candidate will successfully drive a true sense of team and will always prioritize the needs of the organization over any individual needs.

Operational Excellence:  The successful candidate will drive operational excellence through data metrics and broad-based collaboration, sustained through an effective governance model that empowers individuals at all levels while ensuring appropriate elevation of critical issues.

The successful candidate must demonstrate, operate, and lead within the Center core values of Integrity, Compassion, Accountability, Respect, and Excellence.

Minimum Education: Master's degree, Combined experience/education as substitute for minimum education

Minimum Experience: 7 years

Minimum Field of Expertise: Degree in Business Administration, Accounting, or related field. Management experience in a large, multi-faceted clinical department/division for a school, corporate or hospital environment. Thorough knowledge of management principles, budgeting, finance, accounting, marketing, and applicable laws/regulations.

REQ20050132 Posted Date: 09/07/2017 - Thru date - 6/30/2018

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