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Senior Clinical Administrator

Medicine Los Angeles, California

Senior Clinical Administrator for the GI-Liver Division in the Department of Medicine:

This position serves as the senior administrator for the Division of Gastroenterology & Hepatology in the Department of Medicine.  Responsibilities include management and oversight of academic, clinical, and research programs and operations for the Division and direct responsibility for personnel administration, budgets, contracts, and clinical practice revenue monitoring and reporting functions; in coordination with the Division Chief and Department Chair.

Required skills include strong financial management and reporting, knowledge of clinical revenue cycle components and flow, ability to effectively communicate with diverse groups of stakeholders, experience supervising and mentoring staff, and outstanding writing skills. Candidates should either have experience in complex academic medical settings or show the desire to fully understand and learn complex policies, strategic plans, legalities, etc. This position will be involved in gathering and analyzing data, development and preparation of presentations, proposals, dashboards, written communications, planning meetings, and managing timelines to complete projects. 

Additionally, responsibilities include development and implementation of operating policies, procedures, and systems to support Department of Medicine and KSOM initiatives.  This position will interface with a wide variety of inter-departmental constituents and requires a high level of professional communication skill.  The position requires someone who pays close attention to detail, has great organizational skills, and the ability to juggle multiple high priority requests and meet tight deadlines. This individual will serve as a point of contact between the Division, the Department, and other university stakeholders and will often produce communication on their behalf. The position requires a high level of integrity and discretion in handling confidential information and professional decorum to represent and interface with university leadership and outside institutions.

Job Accountabilities:

Implements directives and administers daily operations for the Division of Gastroenterology & Hepatology

Supervises financial operations of unit/department/division, including the

processing of daily transactions, reconciliation of accounts, generation of standard

reports and maintenance of records/filing systems. Develops control procedure

over all accounting functions to ensure a system of accurate recording of revenue

and expenses. Approves all financial transactions.

Develops and manages program budgets covering operations, endowments,

contracts and grants, private practice and sponsored projects. Makes major

budgetary and resource allocation decisions. Provides financial status reports as

needed. Performs financial analysis as requested or required.

Administers personnel functions for the unit. Ensures security and confidentiality of

faculty and staff records. Oversees faculty and staff recruitment, staff development,

career succession planning and faculty benefits programs.

Coordinates long and short range planning to include: architecture, budget,

contingency, disaster, growth, policy, programs/projects, safety, space, staffing

and/or strategic planning.

Supervises all assigned subordinate staff. Recruits, screens, hires, orients and

trains staff. Evaluates employee performance and provides guidance and feedback

to assigned staff. Counsels, disciplines and/or terminates employees, as required.

Reviews contracts and other legal documents and coordinates execution of same.

Liaises with University Counsel and outside counsel concerning all matters

affecting the unit. Represents the unit in legal matters as assigned.

Other:

Preferred Education: Master’s Degree – Can be substituted with 3 or more years of experience at an academic medical institution.

Preferred Experience: 3 or more years of experience in a senior management position, preferably at an academic institution.

Preferred Field of Expertise:  Clinical and/or administrative management at an academic medical institution with strong analytical skills.

Posting Salary Range: Depending on Experience/Negotiable

Percentage of Time: 100%


Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education
Minimum Experience: 5 years
Minimum Field of Expertise: Management experience in a large, multi-faceted or specialized medical school environment. Thorough knowledge of medical practice plan administration. Knowledge of financial accounting.


REQ20072738 Posted Date: 04/16/2019 - Thru date - 2019-05-31

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