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Student Programs Advisor
ApplySchool of Arch - StaffLos Angeles, California
The USC School of Architecture is seeking an experienced and enthusiastic professional to join the Student Services team.
The Student Programs Advisor will be a student advocate, responsible for on-campus support and administration for undergraduate and graduate level global studies program coordination, departmental scholarship and fellowship opportunities, commencement preparation and career development.
Provides full support and administration of undergraduate and graduate global studies programs including: preparing handbooks, forms, orientation presentations, and applications. Direct interaction with students, faculty, and on- and off-campus partners to ensure students can successfully engage in their studies.
Conduct information and orientation sessions. Schedule courses and assist students with registration.
Administer and collate program evaluations. Prepare program review for USC Office of Curriculum.
Scholarships & Fellowships
Solicit current student interest in departmental and university-wide scholarships, fellowships and research scholar programs.
Create, implement and process applications. Review student data for eligibility. Organize and coordinate review committees. Administer funds to student accounts.
Survey and prepare degree candidates related to all matters of the school’s commencement ceremony.
Prepare content for university and school commencement programs.
Manage and implement week and day of activities such as delegating staff responsibilities, walk thru with faculty marshals, student speakers, reader cards, student line up, script, awards, etc.
Surveys and professional organizations
Administer on-campus course midterm evaluations. Collate/distribute results.
Administer course and continuing education credit information for the American Institute of Architects.
Actively listens to and discusses questions, complaints and concerns with open avenues of communication for in good-faith reporting. Provides assistance and answers or guides parties to someone who can better appropriately help, whether an on- or off-campus resource. Assists in evaluating options and determining the best or most desirable course of action from their point of view. Conducts informal fact gathering, as appropriate and to better understand an issue, while maintaining expected confidentiality and responsiveness to the reporting party.
Help support activities related to student engagement and well-being.
Including but not limited to maintaining regular and consistent contact with graduates. Properly documents contact for record-keeping and metrics purposes.
Assist with data collection and reporting as needed.
Stay current on a wide range of university policies, school-wide policies, and global educational trends affecting global studies.
Assists in the preparation and/or update of the website, student database, on-line scholarship application, bulletins, newsletters, handbooks, guides, fact sheets and brochures.
3 years of experience
Sounds knowledge of Microsoft Excel, Word, PowerPoint, Qualtrics and database management. Strong written and verbal communication skills, organizational skills, analytical skills, problem solving skills, attention to detail, ability to work independently and in a team, ability to multitask, ability to be creative and innovation, ability to set priorities to complete assignments in a timely manner and in the face of changing priorities.
Applications will not be considered complete without the following documents attached as one PDF:
2) Cover Letter
Minimum Education: Bachelor's degree, combined experience/education as substitute for minimum education
Minimum Experience: 2 years
Minimum Field of Expertise: Directly related professional experience in program specialization, e.g. counseling or teaching.