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Special Events Program Coordinator

Information Sciences Institute Marina del Rey, California

USC’s Information Sciences Institute (ISI), a unit of the university’s Viterbi School of Engineering, is a world leader in the research and development of advanced artificial intelligence, information processing, computing, and communications technologies. ISI’s 400 faculty, professional staff and graduate students carry out extraordinary information sciences research at three distinct locations - Marina Del Rey, CA, Arlington, VA, and Waltham, MA.

*This position is located in Marina del Rey, CA.*

Information Sciences Institute (ISI) seeks a Special Events Program Coordinator to plan and direct ISI’s special events. These events pertain to and support the research done at ISI, and will include meetings with sponsors of the contracts and awards.

JOB ACCOUNTABILITIES:

  • Act as event(s) liaison between department or institute and vendors. Develop concepts; design and coordinate mailings of promotional materials and invitations; and direct logistical planning. Maintains records on event activities, progress, and status.
  • Attends events to oversee activities and ensure details are handles as planned.
  • Works with or gives guidance to co-workers involved in the event.
  • Negotiates and contracts with vendors for a variety of goods and services related to special events planning. Monitors delivery of goods and services to ensure contract terms are satisfied.
  • Develops and maintains an extensive network of contacts, both internal and external, to facilitate event coordination.
  • Determines staffing needs to special events. Authorizes or secures temporary or additional staff, as required.
  • Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.

The University of Southern California values diversity and is committed to equal opportunity in employment.


Minimum Education: High school or equivalent Minimum Experience: 2 years Minimum Field of Expertise: Experience with special events planning, fundraising management and/or alumni volunteer relations management. Demonstrated proficiency in written and oral communications.


REQ20080339 Posted Date: 09/11/2019
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