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Development Program Administrator, San Francisco City Office

Univ Adv - Regional Development - CA San Francisco, California

The University of Southern California's (USC) Central Advancement Regional Development office located in San Fransisco (SF) is seeking a highly-motivated, well-seasoned Program Administrator to join its team.

The Program Administrator oversees the day-to-day operations of the San Francisco Advancement Office. The incumbent manages advancement-related program operations and other administrative functions including administrative support for the Executive Director, budget management, public relations, and fundraising. The Program Administrator will be the first point of contact for visitors to the San Francisco satellite office, serving as the face of the Regional Development division in Northern California.

Job Accountabilities:

  • Manages administrative functions such as maintaining the executive's calendar and making domestic and international travel arrangements for the executive as needed.
  • Plans and develops program objectives and content. Researches, identifies, and summarizes data for reports (ie, briefings for the President, Provost, and Senior Vice President for University Advancement) to help establish program directions and fundraising prospects. Works closely and in full consultation with the Executive Director.
  • Manages interns assigned to program. Recommends intern staffing needs based on program goals. Utilizes interns to identify fundraising and development opportunities, especially new donor leads. Manages the research pipeline to prepare basic donor biographical summaries to debrief the Executive Director Director prior to meeting with donors.
  • Manages the delivery of services to targeted program participants and beneficiaries. Communicates program priorities by responding to various correspondences on behalf of the Executive Director. Responds to a variety of program inquiries. Prepares donor correspondence and acknowledgement of gifts received by the SF Office. Acts as a liaison between the Executive Director (and/or other senior department administrators) for communicating information, assignments, priorities, and special requests. Monitors pending items and follows-up, as needed.
  • Serves as a key resource for program information. Resolves problems or questions especially for guests visiting the SF Office, extending the highest standards of hospitality to all guests, visitors, and members of the Trojan Family. Acts as the liaison between the Executive Director and senior University administrators and professionals outside the University.
  • Develops and manages program budgets and recommends budgetary and resource allocations. Provides financial status reports as requested. Monitors assigned budget lines and report variances. Tracks donation revenues. Serves as the primary interface with the home Business Office in Los Angeles, CA.
  • Supports event management functions, as assigned, which may include special events, conferences, seminars. Manages all vendor relationships.
  • Performs other related duties as assigned or requested.

The Program Administrator must be very detail-oriented, customer-focused with a professional demeanor. Evening hours may be required on occasion during special events. Must be willing to travel to Los Angeles at least one time per year to visit the USC campus. Valid drivers license required.


Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education
Minimum Experience: 3 years
Minimum Field of Expertise: Directly related professional experience in area of program specialization.


REQ20047162 Posted Date: 07/31/2017

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