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By joining the University of Southern California as a new staff member in one of our Student Affairs and Services jobs, you’ll be an important member of the University of Southern California team and a proud member of the Trojan Family. USC is looking for professionals interested in Student Affairs and Services careers that will bring knowledge and skills that enhance and expand our operations and our institution. Please click on your desired Student Affairs and Services jobs below to learn more about the exact qualifications. A job in USC Student Affairs and Services at University of Southern California may be waiting for you!
Project Specialist Administrative
Job Location: Los Angeles, CA
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The incumbent will provide specialized professional support services to administrators and/or project managers in the administration of research and/or administrative projects. Assist in the administration and coordination of a variety of research and/or administrative projects including planning, budgeting, organizing, research and delivery of services. Coordinates and supervises work assignments of other administrative personnel as assigned.
Job Accountabilities include: Assists in the administration and coordination of a variety of research and/or administrative projects and provides quality control. Assists in developing and implementing project goals and strategies. Assists with short and long term planning and design of project direction and objectives. Provides assistance to management with administrative functions such as planning, organizing, coordinating, scheduling and implementing project activities to meet objectives. Participates in writing of reports or other documentation of project status and/or administrative activities or project results. Oversees administrative project personnel as assigned.
Assists in the planning of data collection. Recommends methods and procedures for data acquisition, management and quality control. Recommends statistical techniques for data analysis as needed. Generates graphs, charts, or tables to present analysis results and provides interpretation. Prepares reports, correspondence, other materials and analysis according to project schedules or on an ad hoc basis, or instructs others to do so.
Creates status reports on project plans, progress and results of activities. Coordinates publication production and/or dissemination in order to meet deadlines.
Researches, gathers, organizes and summarizes data for project and/or administrative reports and/or activities. Analyzes data, presents results and makes recommendations on presentations of project and/or administrative reports.
Evaluates effectiveness of project direction, schedules, activities, etc. Recommends and implements project activities and/or modifications of project activities and/or schedules as necessary to ensure achievement of project goals and objectives.
Conducts quality assurance reviews of assigned projects. Instructs project personnel on quality assurance procedures and answers questions regarding data collection, management and analysis methods. Monitors problem areas and submits regular reports with recommendations. Takes necessary steps to address issues and resolve problems.
Assists in developing and updating department policies and procedures and/or project procedures and coordinating implementation. Communicates and/or documents. Develops forms, flow charts and system requirements.
Participates in development and administration of project or department budgets. Provides pertinent data and projections for use in developing project or department budgets. Authorizes expenditures within established limits. Tracks and monitors budget activity and analyzes variances. Produces interim financial reports.
Interfaces with faculty and/or staff and external contacts necessary to complete project assignments or for information exchange. Resolves problems or questions referred by project staff or administrators.
Provides leadership, guidance and supervision to staff, student workers, volunteers and/or graduate assistants. Leads others in the planning and delivery of project activities. Trains project or administrative personnel and assesses proficiency or readiness of trainees.
Develops and maintains electronic databases and/or other records for reporting purposes. Enters and/or verifies database transactions as necessary. Provides technical support and design enhancements.
Arranges and attends meetings, seminars, symposia and other events related to project efforts. Makes presentations, as needed. Establishes and maintains an active network of professional contacts.
Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time.
|Minimum Education |
Bachelor’s degree Combined experience/education as substitute for minimum education
|Minimum Experience |
|Minimum Field of Expertise |
Directly related project or administrative experience.
Job ID: 1006141
|Preferred Education |
|Preferred Experience |
|Supervises - Nature of Work |
|Preferred Field of Expertise |