Academic Program Assistant, Postdoc Affairs (PART-TIME, FIXED-TERM)

About USC

The University of Southern California is one of the world’s leading private research universities. An anchor institution in Los Angeles, USC has a large number of international students and offers extensive opportunities for internships and study abroad. With a strong tradition of integrating liberal and professional education, USC fosters a vibrant culture of public service and encourages students to cross academic as well as geographic boundaries in their pursuit of knowledge. For more information, visit www.usc.edu.

About the Opportunity

As a premier research university, USC attracts over $1 billion in funded research. Over 500 specially trained postdoctoral scholars often work with USC faculty to conduct research across most academic fields of study. Under the supervision of the Senior Manager for Postdoctoral Affairs, this position advances USC’s overall research mission by supporting postdoc scholars and USC’s Office of Postdoctoral Affairs (OPA). Responsibilities will include support of the Provost Postdoctoral Program for Faculty Diversity, USC’s Presidential Sustainability Solutions Postdoctoral Scholars, and other USC Signature Postdoctoral programs and opportunities.

This is a FIXED TERM, 50% position.

Responsibilities and Duties

• Management of two postdoc scholar application platforms, including:
  • Processing applications to ensure receipt of required materials
  • Disseminating application files and materials to committee members
  • Follow up and correspondence with applicants as needed
• Assist with on-boarding of new postdocs, including:
  • Verifying appointment letters, updating HR files, ensuring benefits enrollment, and facilitating registration as required
• Assist with on-campus postdoc meetings, including serving as notetaker when needed
• Assist with programming (e.g., events, conference, colloquia, and roundtables) as needed
• Assist with program development
• Updates to the website and other communications on behalf of the Office of Postdoctoral Affair
• The successful candidate must also demonstrate, through ideas, words and actions, a strong commitment to USC’s Unifying Values of integrity, excellence, diversity, equity and inclusion, well-being, open communication and accountability.

Application Procedure:

• Please include a cover letter with your CV/resume.  It can be added to the application at the same time/place you add your CV/resume. 

Experience and Qualifications

Minimum Education: Bachelors

Minimum Experience & Field of Expertise:: 1-2 years Administrative or project coordination

Preferred Field Expertise: Field in which faculty engage in significant research activities

The hourly rate range for this position is $24.73 - $27.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

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Minimum Education: Bachelor's degree. Combined experience/education as substitute for minimum education. Minimum Experience: 0-6 months Minimum Field of Expertise: Excellent interpersonal, oral, and written communication skills for interacting with both domestic and international stakeholders. Demonstrated attention to detail. Proven ability to plan, implement, and coordinate program logistics. Demonstrated database/data entry experience. Proven project management and problem solving skills, able to handle multiple timelines, changing priorities, and fluctuating workloads.