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Associate Research Administrator, Research Administration Center

Research Administration Center Los Angeles, California

The Research Administration Center (RAC) supports and advances USC Suzanne Dworak-Peck School of Social Work’s research mission by providing expertise in research administration and ensuring compliance with relevant regulations.  RAC has responsibility for sponsored programs across the entire lifecycle of the award. RAC seeks an Associate Research Administrator who, under minimal supervision, will manage proposal preparation and provide specialized research services, including:

  • Interpret sponsored research guidelines and requirements for proposal submissions
  • Provide expert advice on grantsmanship and budget development
  • Use time management skills to meet multiple deadlines
  • Develop complex budgets for proposal submissions
  • Obtain internal approvals of budgets and cost-sharing commitments
  • Prepare administrative sections for proposal submissions
  • Initiate, complete, and route proposals in TARA, Cayuse,, ASSIST and other sponsor portals
  • Implement internal compliance requirements
  • Maintain a database of proposal submissions and create reports as requested
  • Review and analyze award documents prior to acceptance
  • Work in collaboration with DCG to provide consultation and expertise to faculty, staff and sponsors regarding terms and conditions of grants, contracts and subcontracts
  • Arrange award transition meetings for hand-off to Post-Award
  • Perform Post-Award tasks on a limited basis

Preferred candidate will have high degree of proficiency in research administration and in-depth knowledge of governmental regulations (e.g., FAR, Uniform Guidance, CAS), as well as experience working successfully with PIs and their administrative staff.  Mission-driven and able to understand the importance of research to PIs and the School.  Excellent command of written and spoken English, interpersonal skills, including tact, diplomacy and flexibility.  Ability to understand, interpret, and communicate complex policies and procedures independently. 

Preferred candidate will be a self-starter with great organizational skills to meet multiple deadlines; demonstrate success in performing meticulous, high quality, and compliant work and be committed to providing excellent customer service.

Preferred candidate will have proficient familiarity with electronic research administration, such as, eRA Commons, NIH ASSIST, NSF, DOJ, Proposal Central, etc.

The Associate Research Administrator reports to the Director, and works closely with the Post-Award team to ensure comprehensive and successful pre- and post-award operations.

Preferred  Certification:

CRA (Certified Research Administrator)

Minimum Education:
Bachelor's degree
Combined experience/education as substitute for minimum education
Minimum Experience:
3 years
Preferred Education:
Bachelor's degree
Preferred Experience:
4 years
Minimum Field of Expertise:
Basic knowledge of governmental regulations. Strong accounting skills. Competency in
project management. A Bachelor’s Degree with broad knowledge of relevant research
computer software, e.g.: Microsoft Access, Word, Excel, PowerPoint; Outlook, SPSS,
Visio, and SunGard. Experience in creating and analyzing statistical reports. Must be able
to utilize computer technology to access data, maintain records and generate reports.
Proven oral and written communication skills to interact with other employees.
Preferred Field of Expertise:
Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor
requirements, and small business reporting. Ability to review a proposal or manage a
project with understanding of the overall scope and goal of each sponsored project.

REQ20053041 Posted Date: 11/08/2017 - Thru date - 1/31/2018

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