Budget and Events Associate

The USC Annenberg School for Communication and Journalism’s Office of Communication and Marketing seeks to hire an enthusiastic professional to join its high-performing team. As a critical member of the communication and marketing team, the budget and events associate will provide budgetary and administrative support to support daily operations. Reporting to the Senior Events Coordinator, the Budget and Events Associate will have several key responsibilities in this position:

• Create and monitor financial transactions through Workday and other university financial systems. Interface with purchasing department personnel, external vendors and accounts payable to verify prices and resolve discrepancies.
• Prepare, process and/or review paperwork, e.g., department orders and check requests, requisitions and other budget and business forms.
• Prepare and process office procurement and travel card transactions and reimbursements for the department.
• Process and onboard new supplier vendors, independent contractors, student workers, and temporary staff.
• Reconcile internal records to university financial system ASR's. Research problems and correct errors.
• Track equipment and office supply purchases and obtain maintenance contracts.
• Compose and produce a variety of business correspondence, reports and related materials.

• Perform administrative duties associated with scheduling and coordinating meetings and annual events such as Welcome Week, Trojan Family Weekend, Commencement, all-hands meetings and staff-appreciation events.
• Arrange vendors and logistics for special events, gather and organize supporting information, and support event production on site as needed.
• Submit required event forms and permits for school wide events to adhere to university standards and policies.
• Advise other staff and faculty colleagues regarding best practices with event planning and management.
• Monitor and maintain correspondence via the school’s general events email account .
• Develop and maintain databases and/or records for event reporting purposes.

• Order and maintain inventory of school-wide promotional items and departmental office supplies.
• Maintain the office calendar and meeting schedule.
• Performs other related duties as assigned or requested.

• Associate's degree, Combined experience/education as substitute for minimum education
• 1-4 years of professional administrative experience.
• Expertise: Secretarial, clerical or administrative experience, including some budget and financial experience.
• Excellent communication skills and attention to detail.
• Strong organizational skills, including ability to organize resources.
• Ability to manage workload well and prioritize effectively when faced with multiple projects, events and deadlines.
• Attend professional meetings and seminars to enhance professional competence.
• Demonstrated ability to work independently and on a team.

• Effective communications: Engages clearly and empathetically in interactions with others in all forms of communication, including verbal and written, one-on-one and group, etc.
• Interpersonal awareness: Builds and maintains positive relationships and contributes actively as a member of working teams to achieve results.
• Professional credibility: Takes responsibility for meeting goals, objectives and obligations, as well as solving problems while representing the mission, vision and values of the school.
• Critical thinking: Obtains, analyzes and evaluates information effectively in the face of ambiguity.
• Diplomacy: ability to cultivate and maintain meaningful relationships.
• Diversity and inclusiveness: Respects, values and contributes to USC Annenberg’s commitment to diversity, equity, inclusion and access. Approaches inclusion as a lifelong learner, committed to examining personal beliefs and biases and continuously developing as a member of a team devoted to equity.

Applications should be submitted via usccarreers.usc.edu and should include the following:

• Resume or CV and a cover letter, (Our system will allow you to add additional documentation by clicking the “upload” button in the same section where you attach your resume.)

• If you are a current USC employee, please visit the Career Worklet on the Workday Homepage and select “Find Jobs” to view USC Jobs.

Additional Information:

• This is a full-time (37.5 hours per week) non-exempt hybrid position that reports 4 days in office and 1 day remote. Keep in mind this modality is subject to change to full-time onsite given departmental needs. The hours of operation are normal business hours and some flexibility may apply at the manager’s discretion.
• The hourly range for this position is $21.00-$23.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
• Job openings are posted for a minimum of (5) five business days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.
• USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans; tuition benefits for staff and their family; central Los Angeles location with easy access to commuter trains, transit subsidy program, buses and free tram pick up services; discounts to sporting and other campus events.

About the Annenberg School for Communication and Journalism

Located in Los Angeles at the University of Southern California, the Annenberg School for Communication and Journalism is a national leader in education and scholarship in the fields of communication, journalism, public diplomacy and public relations. With an enrollment of more than 2,200 students, USC Annenberg offers doctoral, master's and bachelor's degree programs, as well as continuing development programs for working professionals across a broad scope of academic inquiry. The school's comprehensive curriculum emphasizes the core skills of leadership, innovation, service and entrepreneurship and draws upon the resources of a networked university located in the media capital of the world. For additional information, see our website: https://annenberg.usc.edu/.

USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law.

USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative

Minimum Education: Associate's degree, Combined experience/education as substitute for minimum education Minimum Experience: 3 years Minimum Field of Expertise: Secretarial, clerical or administrative experience including some budget, financial or payroll experience.