Budget/Business Technician

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USC Auxiliary Services, one of the largest divisions at The University of Southern California, is focused on making a difference for over 65,000 students, athletes, faculty, staff, and guests who visit our campuses each day. Through our innovative services, our six central business units (USC Bookstores, USC Hospitality, USC Housing, USC Transportation, the Radisson Hotel and the Los Angeles Memorial Coliseum and Sports Arena) collectively create the best USC experience for future leaders, scientists, filmmakers, engineers, and doctors alike. Auxiliary Services works tirelessly to welcome all visitors into the Trojan family and we are driven to succeed by our commitment to USC’s core values.

The Finance & Accounting team creates the framework for all financial activity for USC Auxiliary Services. Finance & Accounting maintains the fiscal integrity of all finances and works closely with the business units to insure proper controls, policies and procedures are in place to protect the assets of the University. We are a team of analytical thinkers, problem solvers and spirited Trojans. With a unit as large as Auxiliary Services, no task is too big, or too small, for our team!

We are seeking a Budget and Business Technician to join our rapidly growing team.

The Opportunity:

Are you a whiz with numbers, incredibly organized, and an analytical guru? Then we want you! As our Budget and Business Technician, you will ensure that all of our data is entered accurately and reconciled to the appropriate account. We will need your attention to detail and customer focus to help us continue to improve our processes and exceed the expectations of our students, faculty, and staff. Your enthusiasm and passion for our work will be help to drive the entire team!

The Accountabilities:

• Assist in the set-up, maintenance, and monitoring of department accounts. Assign account numbers for routine business transactions. Prepare, process, and/or review paperwork. Prepare and process travel advances and reimbursements for faculty and staff.

• Input financial data to ledgers or departmental accounting systems. Reconcile internal records to University financial system ASR’s. Distribute ASR’s. Research problems and correct errors or bring to the attention of the supervisor for further consideration.

• Monitor blanket requisition charges and itemize expenses.

• Monitor and/or control expenditures for intercampus and external vendors. Reconcile vendor statements and pay invoices. Interface with purchasing, external vendors, and accounts payable to verify prices and resolve discrepancies.

• Interact with University financial offices to exchange information and resolve problems.

• Assist in the preparation of periodic financial reports for internal and/or external use.

• Responsible for performing daily credit card & cash reconciliations

• Supports the USC Transportation finance manager with month close processes, such as recording revenue and expense journal entries and entering/reconciling internal requisitions and permit requests

• Responsible for daily cash deposits in Workday & prepping deposits for Brinks pickup and processing refunds; this position will also be responsible for the USC Transportation cash fund and partner with Compliance team to perform monthly cash audits

• Perform other related duties as assigned or requested. The University reserves the right to add or change duties at any time.

The Qualifiers:

• Education: High School Diploma.

• Experience: 2 years.

• Expertise:

  • Directly related office financial experience to provide knowledge of accounts payable, income and expense accounting, reconcilement, and budget preparation.

  • Demonstrated communication and customer service skills.

  • Knowledge of applicable federal, state, local, and University laws and policies.

  • Mathematical skills a must.

• In addition, the successful candidate must also demonstrate, through ideas, words and actions, a strong commitment to USC’s Unifying Values of integrity, excellence, diversity, equity and inclusion, well-being, open communication and accountability.

What We Prefer:

• Associate’s Degree.

• College coursework in business administration, accounting, or related field.

• 2 years of directly related work experience.

The Trojan Family Rewards:

We pride ourselves in creating the BEST USC EXPERIENCE, and that begins with our employees! We offer a wide variety of benefits and programs that support our staff and their families. For more information please visit http://benefits.usc.edu.

This support advocates work-life balance and employee well-being. As members of the Trojan family, employees are connected by the traditions and history that make us proud to be Trojans!

As an equal opportunity employer, USC values and promotes diversity, equity and inclusion in the workplace. The work culture thrives on mutual respect, trust and synergy amongst all of its members.

USC has great minds that transform the world with their talents and research. Will you be one? Join us!

FIGHT ON!

The salary range for this position is $27.50 - $28.50/hr. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Minimum Education: High school or equivalent Combined experience/education as substitute for minimum education Minimum Experience: 2 years Minimum Field of Expertise: Directly related office financial experience to provide a knowledge of accounts payable, income and expense accounting and reconcilement, and budget preparation.