Budget/Business Technician

Mission Statement

The mission of the USC Suzanne Dworak-Peck School of Social Work is to improve the well-being of vulnerable individuals and communities, advance social and economic justice, and eradicate pressing societal problems in complex and culturally diverse urban environments throughout Southern California, the nation, and the world. This mission is achieved through experiential, practice-based, and competency-driven education, alongside culturally responsive training that is informed by evidence and best practices.

The USC Suzanne Dworak-Peck School of Social Work is currently in search of a Budget/Business Technician with a strong work ethic, excellent organizational skills, and a passion for delivering top-notch customer service. The ideal candidate will be dependable, motivated, and eager to provide support for our expanding academic and research enterprise. 

The incumbent will work with faculty, staff, students, and central departments to provide support with financial transactions under the supervision of the Accounting/Financial Manager. The position will have a hybrid work schedule under the current work arrangement. 

Key Responsibilities

• Assist in the set-up, maintenance, and monitoring of department accounts. Assign account numbers for routine business transactions. Prepare, process, and/or review paperwork. Prepare and process travel advances and reimbursements for faculty and staff.

• Input financial data to ledgers or departmental accounting systems. Reconcile internal records to University financial system ASR’s. Distribute ASR’s. Research problems and correct errors or bring to the attention of the supervisor for further consideration.

• Monitor blanket requisition charges and itemize expenses.

• Monitor and/or control expenditures for intercampus and external vendors. Reconcile vendor statements and pay invoices. Interface with purchasing, external vendors, and accounts payable to verify prices and resolve discrepancies.

• Interact with University financial offices to exchange information and resolve problems.

• Assist in the preparation of periodic financial reports for internal and/or external use.

• Responsible for performing daily credit card & cash reconciliations.

• Coordinate deposits and gift processing.

• Supports accounting/finance manager with month close processes, such as recording revenue and expense journal entries and entering/reconciling internal requisitions and permit requests.

• Processing ICA requests through Lincware portal and subsequent payments.

• Perform other related duties as assigned or requested. The University reserves the right to add or change duties at any time.

Minimum Qualifications

• Education: High School Diploma.

• Experience: 2 years.

• Expertise:

  • Directly related office financial experience to provide knowledge of accounts payable, income and expense accounting, reconcilement, and budget preparation.

  • Demonstrated communication and customer service skills.

  • Knowledge of applicable federal, state, local, and University laws and policies.

  • Mathematical skills a must.

• In addition, the successful candidate must also demonstrate, through ideas, words and actions, a strong commitment to USC’s Unifying Values of integrity, excellence, diversity, equity and inclusion, well-being, open communication and accountability.

Preferred Qualifications

• Education: Associate’s Degree.

• College coursework in business administration, accounting, or related field.

• 2 years of directly related work experience.

Compensation

The hourly pay range for this position is up to $25.68/Hr. When extending an offer of employment, USC considers factors such as the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, and external market and organizational considerations.

Location

This position is based at the University Park Campus in Los Angeles, California.

USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.  

Minimum Education: High School Diploma. Minimum Experience: 2 years. Minimum Expertise: Directly related office financial experience to provide knowledge of accounts payable, income and expense accounting, reconcilement, and budget preparation.