Clinic Assistant

The USC Roski Eye Institute, Department of Ophthalmology is seeking a Clinic Assistant to join its team.

The position is to coordinate and schedule all aspects of patient appointments and surgeries for ophthalmologists assigned for the Arcadia clinic.

Job Summary:

Coordinating varies functions, including pre-operative testing, insurance verification, obtaining pre-authorizations and scheduling post-operative visits. In addition, provide administrative support including collecting patient payments, performing insurance verification, scheduling follow-up appointments and/or ancillary testing, obtaining records, and assisting in patient registration system(s).

Job Accountabilities include:

• Schedules patient appointments, answers general questions, obtains authorizations and pre-authorizations for patient care services. Schedules appointments and surgery with ancillary departments or other care providers as needed.  Maintains master calendar for physician(s).
• Ensures patient EMR charts are accurate prior to appointment including x-rays, pertinent lab work, and arrangements to obtain any special equipment needed. Assists with monitoring patient flow.
• Reviews and codes charge slips for patient care services rendered and/or surgeries performed. Develops supporting documentation for insurance claims to insurance carriers.
• Maintains files and records, oversees equipment and office supply inventory. Photocopies, collates faxes, distributes, mails, and performs errands. Reads and prioritizes incoming mail. Handles or routes as appropriate.

• Ensures that physician orders for medications and treatments are implemented by the appropriate staff.

Preferred Qualifications:

Preferred Education: High School or equivalent

Preferred Experience:  2 years

Preferred Field of Expertise:  N/A

Applicant Attachments (Required):   Application/Resume

Applicant Attachments (Optional):  Cover Letter

Work Location:  Arcadia Clinic, USC Roski Eye Institute

Percentage of Time: 100%; 40 hours per week

“The hourly rate range for this position is $32.00.  When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.”

Minimum Education: High school or equivalent Minimum Experience: 1 year, Combined education/experience as substitute for minimum experience Minimum Field of Expertise: Medical office management and medical secretarial experience.