Financial Administrator for the USC FCSC/ACL

The University of Southern California (USC), founded in 1880, is located in the heart of downtown Los Angeles and is the largest private employer in the City of Los Angeles. USC is consistently ranked among the nation’s most prestigious universities, and the USC Leonard Davis School of Gerontology features one of the world’s best degree and research programs in gerontology. The USC Davis School has an international reputation as a hub of aging research, and with additional strong programs throughout the university, it leads the way in defining and advancing the field of gerontology.

The Family Caregiver Support Center/LACRC (FCSC/LACRC) offers direct services to family caregivers in Los Angeles County, provides research opportunities for USC faculty and students, and offers professional training opportunities for USC students interested in working with family caregivers and individuals with dementia. FCSC/LACRC provides a comprehensive range of clinical services to family caregivers of adults with multiple medical conditions or cognitive impairments, including case management, educational workshops, support groups, and informational resources. We are seeking exceptional talent to join our current dynamic team.

We seek a Financial Administrator for the USC Family Caregiver Support Center and the Administration of Community Living to join our team! This is a full-time position that will require substantial commitment and flexibility. This is a critical role for the center that will need experience in both operational and financial management. This position will be hands-on in terms of financial responsibilities, including generating reports, processing financial transactions, and managing grants. Working closely with the Business Office, the Financial Administrator will ensure compliance and provide training to team members. 

This role will have a Hybrid-Flex schedule (On-Campus and working remotely). This position requires reliable transportation and a valid state driver’s license, as it is expected that the employee will travel to and from campus for meetings as necessary.

Under the direction of Donna Benton, the Center Director, the Financial Administrator will be hands-on and responsible for managing program operations and administrative functions, including budgets, policy implementation, and personnel administration. The administrator will contribute to the design of policies and strategic planning efforts. Responsible for the fiscal management of grants and contracts to accomplish measurable clinical and business process improvements and objectives.

The Financial Administrator will contribute to the evaluation of new technologies and related system implementation.  Will lead in the identification and diagnosis of problems, manage data analytics, develop performance dashboards, and lead and manage structured improvement initiatives, from large-scale transformational projects to focused improvement events.

This is a full-time, exempt position that requires a substantial commitment and flexibility. Travel requires no more than 25% of the time spent traveling within the Southern California region. Work will be done on a hybrid schedule with at least 2 days per week spent on campus and 3 days working remotely.

Our ideal candidate will possess the following education, previous experience, and skills:

• Master's degree in Healthcare Administration or related field preferred

• Financial/accounting background

• Management of multiple accounts

• Experience working with government and foundational funding agencies

• Experience with financial report writing,

• Experience supervising a staff of all levels and abilities

• Experience in systems implementation

• Process improvement, operational, and financial performance

• Proven ability to manage and analyze a portfolio of complex projects/ programs to meet goals/ objectives while maintaining scope

• Advanced skills with databases, spreadsheets, and statistical software programs. Knowledge of business (operational, clinical, and financial) statistics and data analysis techniques. Ability to manage and analyze data; strong analytical thinking and problem-solving skills.

• Proficient working with MS Office Suite (including Project, Visio, Excel, Word, PowerPoint, SharePoint)

• Proven problem-solving skills from problem assessment to solution selection

• Ability to demonstrate critical thinking, providing options and recommendations, mitigating risks, and resolving items

• Is highly organized and efficient with great time management skills

• Ability to meet multiple deadlines with many stakeholders and adapt to changes in a fast-paced work environment

• Ability to facilitate the planning process by leading team meetings, managing ongoing revisions, ensuring priorities are met, resolving issues, and working collaboratively to ensure consistency

• Demonstrated ability to independently manage and complete multiple large projects simultaneously with minimal involvement from the Director

• Demonstrated ability in responding to day-to-day crises or unexpected situations effectively.

• Effective interpersonal communication skills

• Communicating effectively and diplomatically with a wide variety of constituents, including staff, faculty, alumni, business, political, and community leaders, as well as the general public, is essential.

This position is funded by several research grants and may be funded by a subsequent contract grant. Accordingly, this position is contingent upon receipt of the necessary funding from this or any subsequent grant to continue employment.

The annual base salary range for this position is $83,000 - $85,000. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Benefits include a competitive salary, a comprehensive array of USC benefits, including healthcare (which provides coverage for dental and vision care), tuition reimbursement, paid holidays, vacation, sick leave, life insurance, and more.

If you are interested, please submit a fully completed application. Please include a cover letter, resume, and three professional references. Thank you for your interest!

Minimum Education: Bachelor's Degree Combined experience/education as a substitute for minimum education Minimum Experience: 5 Years Minimum Field of Experience: Expert knowledge and fluency of governmental regulations (e.g., FAR, A-21, A-110, A-133, CAS). Knowledge and ability to understand, interpret, and communicate University policies and procedures. Excellent oral, written, and communication skills. Excellent analytical skills; demonstrated proficiency in Excel and web-based tools. Strong accounting skills; knowledge of accounting principles. Expert in project management, including managing international collaborations and complex multi-sub-award contracts. Knowledge of personnel management, including proposing efforts for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position.