Human Resources and Payroll Coordinator

The University of Southern California (USC), founded in 1880, is located in the heart of downtown Los Angeles and is the largest private employer in the City of Los Angeles. USC is consistently ranked among the nation’s most prestigious universities, and the USC Leonard Davis School of Gerontology features one of the world’s best degree and research programs in gerontology. We have an international reputation as a hub of aging research and, with additional strong programs throughout the university, are leading the way in defining and advancing the field of gerontology.

The USC Leonard Davis School of Gerontology is seeking two dynamic Human Resources Professionals to join its team! This is an excellent opportunity for reliable and self-motivated individuals who are passionate about Human Resources and Payroll. The ideal candidate will possess excellent attention to detail, investigative abilities, and an inquisitive mind to continue learning.

Every day is unique and busy. We are seeking an individual who is up for a challenge!

As a Human Resources Coordinator, you will play a vital role in supporting our organization's  HR and Payroll operations, initiatives, and goals. Under the direction of the Sr. HR and Payroll Manager, the Human Resources Coordinator will be responsible for various HR and Payroll-related responsibilities, including but not limited to:

• Provide clerical or administrative support to the HR and Payroll Office
• Gather information, prepare reports, and process various Human Resources activities that may include applications, employment, enrollment, pay changes, and informational/confidential forms and records.
• Maintaining employee records and ensuring compliance with labor regulations
• Assists with the Recruitment processes, including job postings, screening resumes, and coordinating/conducting interviews
• Assist in the development and implementation of HR policies and procedures
• Coordinate and conduct onboarding and orientation for new members to include meeting with new hires to complete employment and payroll paperwork.
• Coordinate training and development programs
• Assist with payroll processing, payroll updates, and audits
• Assist with the administration of leave of absence
• Support performance management processes, including evaluations and feedback sessions
• Provide Faculty, Staff, Postdocs, and Students with HR and Payroll-related support
• Maintains employees’ information and records, policy and procedures manuals, and other communications, in paper and electronic format.
• Compiles and prepares data for special projects. Provides overall support for related human resources events and activities.
• Works with internal and external resources to complete human resources-related projects in a timely and efficient manner.
• Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time.

This is a part-time (at least 30 hrs. a week) non-exempt position that will require substantial commitment and flexibility. This position will start fully on campus (5 days a week) and may be flexible (hybrid) depending on the candidate's commitment and ability to work independently. May be required to work weekends based on business needs.

Preferred Qualifications

• Bachelor's degree or combined experience/education as a substitute for minimum education.
• 1+ years of directly related experience in human resources and payroll
• Knowledge of human resources organizational development/workforce planning, recruitment, hiring, performance management, compensation administration, benefits, training and development, employee relations, disability, workers' compensation, LOA administration, and information systems.
• Knowledge of relevant federal, state, and local laws and regulations.
• Demonstrated effective oral and written communication and excellent interpersonal skills.
• Experience working in a university setting and with faculty, students, postdocs, and staff members

The successful candidate will possess exceptional communication skills, be analytical, proactive, a problem solver, and is self-motivated. The ability to exercise sound judgment in prioritizing tasks with high attention to detail is required.

The hourly range for this position is $26.50 - $30. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

If you are interested in being considered for this role, please submit your fully completed application, including a cover letter and resume with references.

Benefits include a competitive salary, a rich array of USC benefits including healthcare (including dental and vision), 403b, national holidays, paid vacation, paid sick time, and much more. This is a part-time non-exempt position that will require substantial commitment and flexibility.

If you are looking to join a dynamic team and meet all the requirements/experience listed, we encourage you to apply!