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Program Assistant - Executive and Continuing Education

Graduate and Professional Programs Los Angeles, California

The Graduate and Professional Programs office provides services for prospective and currently enrolled Master’s, Doctoral, and non-degree earning continuing education students at the Viterbi School of Engineering. The Corporate and Professional Programs team within Graduate and Professional Programs leads the development and offering of non-degree continuing engineering education programs.

Graduate and Professional Programs is seeking a Program Assistant for its executive and continuing education programs. Under the direction of the Executive Director for Corporate and Professional Programs, the individual will assist with the planning and implementation of continuing education programs for organizations and companies.

The Program Assistant’s primary responsibility is to support the planning, development and offering of non-degree engineering programs.  

Duties and Accountabilities:

  • Serve as logistics point of contact for all non-degree programs
    • Identifying training spaces and room reservations
    • Manage course materials ordering and dissemination to students
    • Send program preparation emails to faculty and students
    • Coordinate all online programs with DEN@Viterbi Staff
  • Manage DEN@Viterbi Online Infrastructure for non-degree programs
  • Manage all program registrations
    • Update online course registration pages
    • Process all online and manual student registration and on-site logistics, online course management, managing program certificates, etc.)
  • Lead host for on campus and off-site programs
  • Manage food orders, parking, standards, certificate processing, etc.
  • Manage all program accounting (deposits, payments, invoicing and refunds)
  • Manage payments to all vendors
  • Track and manage payments received by clients
  • Develop faculty courseware agreements
  • Generate Independent Contractor paperwork for non-USC faculty members
  • Submit overload approvals to academic departments
  • Submit faculty payment requests and track with VBA for payment confirmations
  • Support all program functions as needed for identified offerings (on-site and on campus)
  • Manage faculty travel reimbursements
  • Manage faculty travel arrangements, as needed, for off-site programs
  • Supervises: Student Workers


Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education

Minimum Experience: 1 year, Combined education/experience as substitute for minimum experience

Minimum Field of Expertise: Administrative support services



REQ20040734 Posted Date: 04/20/2017

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