AFS Travel Coordinator

American Film Showcase
Administrative Assistant II

The American Film Showcase (AFS) is the premier film diplomacy program of the U.S. Department of State, and produced by USC School of Cinematic Arts. The program works with U.S. Embassies around the world to send American filmmakers on 7-10 day trips for filmmaking workshops, screenings and other outreach activities. The program curates a collection of 60 American films per year, from which embassies organize screenings and film festivals. AFS also produces specialized workshops both internationally and domestically. For more information about the program, visit the AFS website at americanfilmshowcase.com. The American Film Showcase is an ambitious program produced by a small team and requires flexibility, initiative, collaboration, and independent thinking.

The position of Travel Coordinator (USC Job: Administrative Assistant II) will be to coordinate international/domestic travel aspects of the AFS grant including flight booking, visa applications, hotel booking, ground and train transportation, etc. The position will work closely with the AFS Director of Operations, Lead Program Coordinator, and CBT Travel Agency to create and maintain highly organized systems in order to further the mission of the program. This person should be able to work in a fast-paced, customer service-like work environment, balance tasks with attention to detail, demonstrate initiative, and have a desire to work with partners based around the world. The ideal candidate should be comfortable in MS Office applications (Work, Excel, PowerPoint), Google Drive (Google Sheets, Google Docs) and have strong communication and customer service skills. They should be self-motivated, and capable of working effectively both independently and as part of a team. A background or interest in global affairs, filmmaking, public policy, underrepresentation in film and TV, as well as experience in international production or programs and/or non-profit organizations are preferred. This is a grant-funded fixed-term position. USC is an equal opportunity affirmative action employer that actively seeks diversity in its workplace.

Responsibilities:
● Support Director of Operations and Lead Program Coordinator on the
day-to-day implementation of the American Film Showcase program with
international and domestic travel coordination.
● Manage travel expectations with film industry talent and U.S. Embassy
partners, communicate processes, and stay on top of USC procedures.
● Coordinate all international and domestic flight, train and ground
transportation with CBT travel agency for AFS participants, envoys,
instructors, U.S. Embassy staff, and AFS staff.
● Coordinate visa applications and corresponding paperwork for AFS
participants, envoys, instructors, and staff.
● Coordinate accommodations, per diem for SCA staff, envoys, instructors, and participants.

● Provide hands-on support for AFS orientation, workshops, events,
engagements, special projects, resolving issues, etc.
● Manage and track domestic and international shipments for AFS.
● Maintain and organize AFS institutional data.
● Provide general administrative and programmatic support for AFS staff.

Qualifications
● Minimum Education: Bachelor's degree, Combined experience/education as
substitute for minimum education.
● Minimum Experience: 3-4 years work experience in related fields including
film/TV production, administration, travel booking, event management
and/or logistical oversight.
● Strong experience in managing personal schedules, travel itineraries,
production schedules and event run-of-shows.
● High proficiency using spreadsheets (Excel, Numbers, Google) and Microsoft
Word and/or similar.
● Strong organizational skills with the ability to prioritize and coordinate
multiple projects daily with minimal supervision.
● Excellent written and verbal communication skills.
● Adaptable, resourceful, and calm in the face of unexpected problems.
● Outstanding people skills to work with many types of individuals, including
high-level industry talent, in diverse cultural settings.
● Strong ability to navigate university and U.S. government protocols.

Preferred Qualifications
● International or Cross-Cultural Experiences
● Film Production or Event Production Experience
● Languages
● Knowledge of University Financial Systems

The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As
an employee of USC, you will be a part of a world-class research university and a member of the “Trojan Family,” which comprises the faculty, students and staff that make the university what it is. The University of Southern California values diversity and is committed to equal opportunity in employment.

The hourly range for this position is $27.59-$28.72. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Minimum Education: Bachelor's degree Additional Education Requirements Combined experience/education as substitute for minimum education Minimum Experience: 3 years Minimum Skills: Secretarial or specialized clerical and administrative experience. Preferred Education: Bachelor's degree Preferred Experience: 4 years