Executive Assistant to the Dean

The University of Southern California (USC), founded in 1880, is in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the "Trojan Family," which comprises the faculty, students, and staff that make the university a prime place to learn, grow, and succeed.

The USC Thornton School of Music invites you to apply for the role of Executive Assistant to the Dean—a key position at one of the nation’s top music schools. Join the University of Southern California (USC), where you’ll be part of the renowned “Trojan Family” and contribute to a vibrant community of faculty, students, and staff.

The USC Thornton School of Music is seeking an Executive Assistant to join its team. Reporting directly to the Dean, this individual will offer high-level administrative and operational support, serving as a crucial point of contact for the Dean's Office at USC. They will liaise with school and university leadership, faculty, staff, students, and select external stakeholders. Reporting to the Dean, this individual will provide high-level administrative and operational support and service. This is a multifaceted position that requires excellent communication, relationship management, project management, and budget management skills. 

The ideal candidate is an energetic, detail-oriented, collaborative professional who has demonstrated success in fast-paced environments owning a variety of tasks and projects with diligence, efficiency, and a commitment to customer service.

This is an on-site position with the expectation of being present on our main University Park Campus Monday – Friday, 8:30 am – 5:00 pm.

The Executive Assistant will:

• Provide key administrative support to the Dean, including but not limited to calendar management, travel arrangements, expense reimbursements/budget management, and daily task management of the Dean’s office.
• Maintain open communications by answering phone calls, managing email inboxes, and welcoming in-person visitors, ensuring a professional and friendly experience.
• Anticipate Dean’s needs by projecting potential issues or needs, both present and future related.
• Coordinate all administrative aspects of the Dean’s office including attending, keeping, and distributing minutes for key meetings.
  • Create and help manage project lists for Dean’s initiatives and track progress with key leaders. 
• Serve as a resource to key institutional stakeholders on departmental and university procedures or in the resolution of moderate to complex problems or issues. Interacts with university offices and/or other team members to facilitate communications and information exchange.
• Compose and produce a variety of business correspondence, reports, confidential documents and/or forms, and related materials.  Reviews and signs, as authorized.
• Research and gather data for department reports. Conduct preliminary analysis of data. Recommend report content and format to display findings most effectively.
• Screen and prioritize incoming calls, determining what contact or action is required for satisfactory disposition.  Respond to inquiries or requests for information or refer to supervisor, as appropriate.
• Perform other related duties as assigned or requested.

Required Documents and Additional Information

Resume and cover letter required. Please do not submit your application without these documents.

**Internal applicants to USC must apply via their Workday profile**

The annual base salary range for this position is $85,000 - $95,000.

When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, as well as external market and organizational

Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education Minimum Experience: 5 years Minimum Field of Expertise: Experience in supervising administrative operations of multi-faceted department.