Secretary II

About USC Chan Occupational Science and Occupational Therapy:

Founded in 1942, the USC Chan Division is a global leader in occupational science and occupational therapy. The division is renowned for its cutting-edge research, academic excellence, and commitment to improving the quality of life for individuals and communities. Our faculty and students are engaged in pioneering studies, interdisciplinary collaborations, and transformative educational experiences that shape the future of healthcare. USC Chan is dedicated to promoting diversity, equity, and inclusion while fostering an environment where innovation and compassion thrive.

Join a vibrant, innovative team at the USC Chan Division of Occupational Science and Occupational Therapy. We are committed to advancing health and well-being through groundbreaking research, education, and clinical practice.

Position Summary:
The USC Chan Division is seeking a highly organized and proactive Secretary II to provide essential secretarial, clerical, and administrative support. This role requires someone who is detail-oriented, efficient, and capable of handling multiple responsibilities in a fast-paced academic environment.

Key Responsibilities:

• Prepare and proofread correspondence, memoranda, reports, technical papers, and other documents using word processing tools.

• Create and maintain charts, graphs, spreadsheets, and databases.

• Compose routine correspondence and memoranda based on verbal directions or departmental policies.

• Manage appointment calendars, schedule and confirm meetings, and coordinate travel, equipment, and facility arrangements.

• Attend meetings, take detailed minutes, and prepare them for supervisor review.

• Answer telephone inquiries, route calls, and provide routine information to clients and customers.

• Manage incoming mail, prioritizing and handling as appropriate.

• Assist with collecting data and materials for special projects and reports, including budget preparation.

• Support daily administrative operations and maintain electronic and hard-copy filing systems.

• Monitor office supplies and equipment, handling inventory and service requests.

• Perform various clerical duties such as photocopying, mailing, and filing.

Minimum Qualifications:

• High school diploma or equivalent required; Associate’s degree preferred.

• Minimum of 1-2 years of secretarial or administrative experience.

• Proficiency with PC software packages (e.g., Microsoft Office Suite: Word, Excel, PowerPoint).

• Strong organizational, written, and verbal communication skills.

• Ability to handle confidential information with discretion.

Discover the power of your USC employment with our comprehensive benefits and perks package! At USC, we prioritize the well-being of our faculty and staff, offering a diverse range of benefits designed to protect your health, wealth, and future. From robust healthcare coverage to retirement planning resources, our benefits are an essential part of your total rewards package. Explore the full spectrum of benefits and perks available to you at USC Benefits and Perks and unlock the true value of your USC employment today!

Apply now and be part of the Trojan Family!

FIGHT ON!

The hourly rate range for this position is $26.13 - $29.87. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. 

Minimum Education: High school or equivalent Minimum Experience: 1 year Minimum Field of Expertise: Secretarial experience with knowledge of PC software packages such as spreadsheets, word processing, graphics, etc.